What are the responsibilities and job description for the Medical Assistant position at Hays County?
Essential functions, as defined under the Americans with Disabilities Act, include the responsibilities, knowledge, skills, and other characteristics listed below. This list of responsibilities is ILLUSTRATIVE ONLY, and is not a comprehensive listing of all functions and tasks performed by positions in this class. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Other duties may be assigned. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Summary
Under general supervision, the Medical Assistant performs clerical and clinical duties and provides support services to the Health Department. This position facilitates the work of the Health Department, specifically the TB and CD areas. The work involves filing, daily customer relations, word-processing, mail distribution, preparing clients for exams, performing lab tests, completing referrals, chart documentation, and maintaining and ordering supplies and equipment.• Schedules appointments, and under supervision of the Nurse Supervisor, or independently, interviews patients in preparation for clinic appointments. Conducts research related to the specific case or situation and analyzes complex data.
• May attend meetings for and report to supervisory personnel.
• Assists public with completing various applications and forms.
• Interprets and translates medical terms for non-English speaking clients by correctly utilizing an Interpreter or interpreter services.
• Prepares files and financial reports and maintains departmental fiscal records for TB outreach activities; and prepares documents for filing.
• Codes, tabulates and assembles fiscal, statistical and related data, gathers, collates, classifies and posts information to assigned department records/computer system.
• Collects fees, maintains fee collection records, verifies/balances receipts, and prepares for transfer to Health Department accountant.
• Proofreads various written materials for typographical errors, and reviews completed documents for correctness; and updates forms from material received from CDC/DSHS/other Medical authorities.
• Types standard forms, letters, and other materials from rough draft and prepares final correspondence for supervisory staff.
• Receives office visitors and/or telephone calls; answers routine inquiries; screens call or callers, takes messages and/or refers to appropriate personnel.
• Sorts and files forms, reports, correspondence and related documents.
• Enters data into assigned computer system; operates office machines including photocopier, fax, calculator, scanner, and maintains employee immunizations/TB testing records, lab testing and medication logs in computer-based and paper formats.
• Delivers written materials and supplies to various locations; may requisition supplies; maintains various inventory and records.
• Obtains vital signs (such as blood pressure and temperature), height and weight, and medical history information.
• Recognizes normal vs. abnormal results and (in absence of Nurse Supervisor) independently contacts appropriate medical authority to obtain orders; utilizes phone/text/email methods to contact Medical Director/County Health Authority, TB Physician Consultant, and/or Region 7 Medical personnel as needed.
• Draws blood, monitors glucose, and administers flu vaccines and TB skin tests.
• Makes referrals to and schedules appointments with specialists when necessary.
• Provides counseling and education to clients and imparts complex medical information to other health professionals.
• Participates in occasional community outreach activities, works with TB, communicable disease, and immunization teams in these efforts.
• Assists with home visits for the purpose of administering directly observed therapy (DOT).
• Independently locates addresses and patients utilizing maps and computer software.
• Makes reminder calls to clients overdue for Latent Tuberculosis Infection (LTBI) medication refills and for Tuberculosis (TB) clinic.
• Sends letters to clients past due for medication refills and to those who have completed their required LTBI treatment acknowledging same.
• Puts new LTBI/TB charts together and labels them appropriately.
• Picks up chest x-rays from local hospital and clinics prior to TB clinic.
• Delivers LTBI medications to patients unable to pick up LTBI refills, and/or patients in congregate settings.
• Performs data entry for National Electronic Database Surveillance System (NEDSS) reporting.
• Performs data entry for TB, HIV, & STD Integrated System (THISIS) and track patient status.
• Creates and alters blank forms used in tracking prescription refills and their dispensing.
• Reconciles medication inventory, including expiring drugs; and orders refill stock from DSHS Pharmacy via DSHS software.
• Meets with Pharmacist-in-Charge for inventory reconciliation and destruction of expired medications, in Nurse Supervisor’s absence.
• Assists with follow-up of positive PPD results and helps determine those interested in taking LTBI treatment.
• Assists the Registered Nurse with maintaining employee PPD testing and records results.
• Schedules appointments and keeps calendars.
• May attend meetings for and report to supervisory personnel.
• Performs other related duties as requested.• Requires High School diploma or equivalent
• Certified Medical Assistant graduate of an accredited program. Specific medical assisting duties may be substituted for the certification.
• Experience in family and public health or related field is preferred.
• Bilingual required (English/Spanish).• Ability to obtain certifications in CPR, vision screening, hearing screening, and others as deemed necessary.
• Class C driver’s license.
Summary
Under general supervision, the Medical Assistant performs clerical and clinical duties and provides support services to the Health Department. This position facilitates the work of the Health Department, specifically the TB and CD areas. The work involves filing, daily customer relations, word-processing, mail distribution, preparing clients for exams, performing lab tests, completing referrals, chart documentation, and maintaining and ordering supplies and equipment.• Schedules appointments, and under supervision of the Nurse Supervisor, or independently, interviews patients in preparation for clinic appointments. Conducts research related to the specific case or situation and analyzes complex data.
• May attend meetings for and report to supervisory personnel.
• Assists public with completing various applications and forms.
• Interprets and translates medical terms for non-English speaking clients by correctly utilizing an Interpreter or interpreter services.
• Prepares files and financial reports and maintains departmental fiscal records for TB outreach activities; and prepares documents for filing.
• Codes, tabulates and assembles fiscal, statistical and related data, gathers, collates, classifies and posts information to assigned department records/computer system.
• Collects fees, maintains fee collection records, verifies/balances receipts, and prepares for transfer to Health Department accountant.
• Proofreads various written materials for typographical errors, and reviews completed documents for correctness; and updates forms from material received from CDC/DSHS/other Medical authorities.
• Types standard forms, letters, and other materials from rough draft and prepares final correspondence for supervisory staff.
• Receives office visitors and/or telephone calls; answers routine inquiries; screens call or callers, takes messages and/or refers to appropriate personnel.
• Sorts and files forms, reports, correspondence and related documents.
• Enters data into assigned computer system; operates office machines including photocopier, fax, calculator, scanner, and maintains employee immunizations/TB testing records, lab testing and medication logs in computer-based and paper formats.
• Delivers written materials and supplies to various locations; may requisition supplies; maintains various inventory and records.
• Obtains vital signs (such as blood pressure and temperature), height and weight, and medical history information.
• Recognizes normal vs. abnormal results and (in absence of Nurse Supervisor) independently contacts appropriate medical authority to obtain orders; utilizes phone/text/email methods to contact Medical Director/County Health Authority, TB Physician Consultant, and/or Region 7 Medical personnel as needed.
• Draws blood, monitors glucose, and administers flu vaccines and TB skin tests.
• Makes referrals to and schedules appointments with specialists when necessary.
• Provides counseling and education to clients and imparts complex medical information to other health professionals.
• Participates in occasional community outreach activities, works with TB, communicable disease, and immunization teams in these efforts.
• Assists with home visits for the purpose of administering directly observed therapy (DOT).
• Independently locates addresses and patients utilizing maps and computer software.
• Makes reminder calls to clients overdue for Latent Tuberculosis Infection (LTBI) medication refills and for Tuberculosis (TB) clinic.
• Sends letters to clients past due for medication refills and to those who have completed their required LTBI treatment acknowledging same.
• Puts new LTBI/TB charts together and labels them appropriately.
• Picks up chest x-rays from local hospital and clinics prior to TB clinic.
• Delivers LTBI medications to patients unable to pick up LTBI refills, and/or patients in congregate settings.
• Performs data entry for National Electronic Database Surveillance System (NEDSS) reporting.
• Performs data entry for TB, HIV, & STD Integrated System (THISIS) and track patient status.
• Creates and alters blank forms used in tracking prescription refills and their dispensing.
• Reconciles medication inventory, including expiring drugs; and orders refill stock from DSHS Pharmacy via DSHS software.
• Meets with Pharmacist-in-Charge for inventory reconciliation and destruction of expired medications, in Nurse Supervisor’s absence.
• Assists with follow-up of positive PPD results and helps determine those interested in taking LTBI treatment.
• Assists the Registered Nurse with maintaining employee PPD testing and records results.
• Schedules appointments and keeps calendars.
• May attend meetings for and report to supervisory personnel.
• Performs other related duties as requested.• Requires High School diploma or equivalent
• Certified Medical Assistant graduate of an accredited program. Specific medical assisting duties may be substituted for the certification.
• Experience in family and public health or related field is preferred.
• Bilingual required (English/Spanish).• Ability to obtain certifications in CPR, vision screening, hearing screening, and others as deemed necessary.
• Class C driver’s license.
Salary : $40,063 - $41,265
