Executive Assistant

Title: Executive Assistant

Classification: Exempt

Pay Range: $75k to $95k

Location: Monterey, CA

Reports To: Executive Chair/Owner

Position Summary:

We are seeking a dynamic and highly organized Executive Assistant to support Hayward Lumber leadership. This pivotal role requires a proactive individual with exceptional communication skills, a high degree of discretion, and the ability to manage multiple priorities in a fast-paced environment. The Executive Assistant will serve as a key partner to our executive chair, ensuring efficient operations and enabling them to focus on strategic objectives.

Responsibilities:

• Act as a trusted advisor and liaison between executive, and internal/external stakeholders.
• Manage and prioritize all communications, including email, phone calls, and correspondence.
• Plan, schedule, and coordinate all meetings, including executive team meetings, board meetings, and external engagements.
• Prepare agendas, take meeting minutes, and ensure followup on action items.
• Maintain and manage complex calendars with a high level of attention to detail.
• Plan and coordinate domestic and international travel, including flights, accommodations, and itineraries.
• Draft, proofread, and edit professional correspondence, presentations, and reports.
• Handle sensitive information with confidentiality and professionalism.
• Create, update, and manage internal databases and systems.
• Compile and analyze data for reports and presentations.
• Assist with ad hoc projects, including researching and preparing materials for executive decisionmaking and special initiatives.
• Organize internal and external events, such as teambuilding activities, client meetings, and employee appreciation events.
• Partner with administrative staff to ensure seamless office operations, including ordering supplies, maintaining records, and troubleshooting equipment issues.
• Identify opportunities to streamline administrative processes and implement improvements for greater efficiency.

Requirements:

• Minimum of 5 years of experience as an Executive Assistant or in a similar highlevel support role.
• Advanced knowledge of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with collaboration tools like Slack, Zoom, or Asana.
• Exceptional verbal and written communication skills.
• Ability to convey information effectively to diverse audiences.
• Outstanding organizational and timemanagement skills with the ability to prioritize and meet tight deadlines in a fastpaced environment.
• Strong analytical skills and the ability to anticipate needs, think critically, and offer solutions proactively.
• Proven experience handling sensitive and confidential information with the utmost integrity.
• Bachelor’s degree in business administration, communications, or a related field is preferred.

About Hayward Lumber

For over 100 years Hayward Lumber has been committed to meeting and exceeding the needs of builders. Beyond full-service lumberyards, we offer window, door and cabinet design centers, pro-oriented hardware stores, and innovative building solutions designed to save time and money. With locations spanning the California Central Coast from Santa Barbara to Redwood City, a Hayward associate is never far away. Our professional, knowledgeable staff is always ready to provide support.