What are the responsibilities and job description for the Director II, Payroll, Benefits and Risk Management position at Hayward Unified School District?
Description
Under general supervision of the Assistant Superintendent of Business Services or other assigned administrator, the Director of Payroll, Benefits and Risk Management serves as a department level director and is responsible for the planning, developing, organizing and supervising the District's payroll, benefits and risk management programs. Provides direction and leadership to assigned staff in the areas of payroll processing, including overseeing all regular and supplemental payroll, retro payroll, payroll reporting and all associated recordkeeping. Provides direction and coordination to assigned staff in the areas of benefits management, including worker's compensation, ergonomics, return-to-work, property/liability, and student accident insurance; serve as District liaison with injured employees, retirees, claimants, insurance company representatives and claim administrators. Assists with the administration of generally accepted accounting principles and practices throughout the District to ensure consistency and accuracy of records. Supervise, train and evaluate the performance of assigned personnel.
Examples of Duties
Essential Duties
Perform related duties as assigned
Knowledge And Abilities
KNOWLEDGE OF:
EDUCATION AND EXPERIENCE:
Any combination equivalent to: bachelor's degree in business administration, risk management or a related field; three years of experience in workers' compensation administration, health benefits administration, property liability or related experience, and two years of managerial experience
Licenses And Other Requirements
Valid California driver's license
Environment
WORKING CONDITIONS:
Office environment with constant interruptions and driving a vehicle to conduct work
Physical Demands
Hearing and speaking to exchange information
Seeing to read a variety of materials using various media
Dexterity of hands and fingers to operate a computer and various equipment
Lifting, carrying, pushing, and or pulling objects typically weighing up to 25 lbs.
Reaching overhead, above shoulders and horizontally
Sitting and standing for extended periods of time
Bending at the waist or kneeling and crouching
Examination Information
Exams are required for ALL applicants.
If your application is selected to move forward in the recruitment, you will be invited to participate in the written exam anticipated for the week of April 7, 2025.
If you pass the written exam, you will be invited to participate in an oral exam anticipated for the week of April 21, 2025.
Please note: The qualifying pass point on written examinations may be an actual score or an adjusted score based on the difficulty of the examination, the quality of the competition, and the needs of the service.
Positions in the job classification are exempt and work 12 months per year.
Dates are tentative, but it is highly recommended that you plan your calendar accordingly. No make-up dates will be offered.
Please note: The qualifying pass point on written examinations may be an actual score or an adjusted score based on the difficulty of the examination, the quality of the competition, and the needs of the service.
Positions in the job classification are exempt and work 12 months per year.
OTHER IMPORTANT INFORMATION: The duration of the eligibility list is 6 months unless extended by the Executive Director of Classified Human Resources and the Personnel Commission.
Applicants selected for permanent or substitute assignments are required to pay for fingerprinting services and obtain Tuberculosis results prior to beginning work. If you have any questions regarding the fees, please feel free to contact the Human Resources Department at (510) 784-2648.
Hayward Unified School District will provide a contribution of up to $2,500 per year to be used towards a District healthcare plan or cash in lieu of up to $1,350 per year. Full-time employees are required to purchase medical health benefits unless proof of alternate coverage is provided. Half-time and less than half-time employees may participate on a voluntary basis. The balance of health benefit costs are paid through a pre-tax payroll deduction.
Dental coverage is provided free of charge for all employees working 20 hours per week, or more. Family coverage is available and any additional premium will be employee paid.
Classified employees must participate in the CalPERS Retirement program.
All employees are enrolled in an Employee Assistant Program (EAP).
The District also offers various optional benefits including life insurance, short term disability, and a medical and dependent care flexible spending option.
For more information please view the Benefits tab of this job announcement.
The Hayward Unified School District is committed to educational equity so that every student realizes their innate potential, becoming a lifelong learner and having a positive impact on their community. Our mission is to draw from our community’s rich diversity in order to create engaging and equitable educational experiences for students, delivered in a safe and supportive environment. This environment supports inclusion, anti racism through an ethnic studies learner orientation and growth mindset. HUSD believes the responsibility for student success is broadly shared by district staff, families, our community, and our students’ own efforts. Each HUSD student deserves respectful learning environments in which diversity is valued and contributes to successful academic outcomes.
Benefits
We seek equity-minded applicants who demonstrate they understand the benefits diversity brings to an educational community. We look for applicants who:
Hayward Unified School District (HUSD) is committed to equal opportunity for all individuals in education. District programs, activities, and practices shall be free from discrimination and harassment based on race, color, ancestry, national origin, ethnic group identification, immigration status, age, religion, marital or parental status, pregnancy status, physical or mental disability, sex, sexual orientation, gender, gender identity or expression, or genetic information; the perception of one or more of such characteristics; or association with a person or group with one or more of these actual or perceived characteristics. If a complainant is unable to put a complaint in writing due to conditions such as a disability or illiteracy, district staff shall assist him/her in the filing of the complaint.
If you believe you have been subjected to discrimination, harassment, intimidation, or bullying you should immediately contact the school site principal and/or their supervisor. See the links below for more information on complaint management, Title IX, and Uniform Complaint Procedures and forms. For Uniform and Title IX Complaints, please call (510) 723-3857, ext 34102 or 34201, or email uc.titleix@husd.k12.ca.us. The address is 24411 Amador Street, Hayward, CA 94544. A copy of HUSD Uniform Complaint Board Policy along with the Uniform Complaint Administrative Regulations and the HUSD non-discrimination policy are available, free of charge, upon request.
Americans with Disabilities Act
Bullying
TITLE IX
Suicide Prevention
Title V CCR
Uniform Complaints
Health & Welfare Benefits
Hayward Unified School District will provide a contribution of up to $2,500 per year to be used towards a District healthcare plan or cash in lieu of up to $1,350 per year. Full-time employees are required to purchase medical health benefits unless proof of alternate coverage is provided. Half-time and less than half-time employees may participate on a voluntary basis. The balance of health benefit costs are paid through a pre-tax payroll deduction.
Dental coverage is provided free of charge for all employees working 20 hours per week, or more. Family coverage is available and any additional premium will be employee paid.
Classified employees must participate in the CalPERS Retirement program.
All employees are enrolled in an Employee Assistant Program (EAP).
The District also offers various optional benefits including life insurance, short term disability, and a medical and dependent care flexible spending option.
Vacation
Management Team members assigned to work a 224-day work year shall have a 22-day vacation period as approved by the Superintendent of schools. No more than a total of 40 days of vacation may be accumulated for payment at the time of retirement or resignation.
Holidays
Annual employees receive fifteen (16) paid holidays per year. Holidays are:
New Year's Day
Martin Luther King, Jr.'s Birthday
Lincoln's Birthday
Presidents' Day
Spring Break Day
Cesar Chavez Day
Memorial Day
Juneteenth
4th of July
Veterans' Day
Thanksgiving Day
Day after Thanksgiving
Christmas Eve
Christmas Day
New Year's Eve
School Year employees receive fourteen (14) paid holidays, including all of the above except Juneteenth and 4th of July.
Sick Leave
Employees working the following number of days shall have the following amount of sick leave credited annually to their records at the beginning of the fiscal year, July 1.
Classified & Certificated Management
Working Days : Sick Days Allotted
190 : 10 days 6 hours
192 : 10 days 7 hours
195 : 11 days
196 : 11 days 1 hour
197 : 11 days 1 hour
199 : 11 days 3 hours
200 : 11 days 3 hours
207 : 11 days 5 hours
210 : 11 days 7 hours
219 : 12 days 4 hours
224 : 12 days 6 hours
Confidential & Supervisory Employees
Full time employees working 12months a year shall be credited with 13 days of sick leave
Professional Development
Management employees are eligible to receive an annual stipend for obtaining further education. Only one degree stipend will be awarded per employee.
Supervisors & Confidential Employees
AA Degree (related field) - $350
BA/BS - $600
Classified And Certificated Management Employees
Master's Degree - $550
Doctorate Degree - $725
Other Compensation
Employees designated as Confidential will receive a stipend of $900 annually.
Longevity stipends will be given to employees with approved professional experience with HUSD at the following increments:
Classified And Certificated Management & Supervisory Employees
10 years : $1,200
15 years : $1,800
20 years : $2,400
25 years : $3,000
30 years : $4,200
Confidential Employees
10 years : $1,000
15 years : $1,500
20 years : $2,000
25 years : $2,500
30 years : $3,500
Under general supervision of the Assistant Superintendent of Business Services or other assigned administrator, the Director of Payroll, Benefits and Risk Management serves as a department level director and is responsible for the planning, developing, organizing and supervising the District's payroll, benefits and risk management programs. Provides direction and leadership to assigned staff in the areas of payroll processing, including overseeing all regular and supplemental payroll, retro payroll, payroll reporting and all associated recordkeeping. Provides direction and coordination to assigned staff in the areas of benefits management, including worker's compensation, ergonomics, return-to-work, property/liability, and student accident insurance; serve as District liaison with injured employees, retirees, claimants, insurance company representatives and claim administrators. Assists with the administration of generally accepted accounting principles and practices throughout the District to ensure consistency and accuracy of records. Supervise, train and evaluate the performance of assigned personnel.
Examples of Duties
Essential Duties
- Oversees all payroll processing throughout the District, including all regular and supplemental payroll, retro payroll, payroll reporting and associated recordkeeping.
- Interprets and implements new and updated payroll policies or practices, including tentative agreements, settlements and other negotiated agreements for compensation enhancements.
- Directs, organizes and oversees retirement procedures and reporting to STRS/PERS or other retirement programs.
- Organize, plan, coordinate and oversee the District's health and welfare benefits and risk management programs including claims administration of worker's compensation, liability insurance, property claims, student accident insurance, fire, theft, and District safety programs and services including OSHA safety training
- Administer the District risk management, worker's compensation, loss prevention, indoor air quality; coordinate Cost Containment Committee and participate on committees such as District Safety Committee; and others to oversee effectiveness of programs and make recommendations in program improvement and District training needs; select and obtain training resources; evaluate training materials and methods of compliance; schedule, coordinate and track training sessions
- Serve as District liaison with injured employees, retirees, claimants, insurance company representatives and claim administrators; receive complaints and concerns, notify appropriate personnel, and make adjustments or referrals as necessary; ensure injured employee attendance and leaves records are processed appropriately
- Oversee the audit of insurance premiums, cost and distribution within the District; administer enrollment and processing procedures for health, dental, vision, and life insurance benefits; ensure employee premiums are processed appropriately; oversee communication with employees and retirees concerning benefit issues, project employee benefit costs for budgetary purposes; represent the District in insurance-related forums
- Manage open enrollment and health fair activities including preparing brochures, new costs benefit plans, and preparing retiree and active employee records
- Manage worker's compensation claims and programs including loss trends, utilization reviews, and return-to-work and light duty program to ensure the safe and timely return of injured District employees to the workforce consistent with their limitations
- Review, analyze and evaluate District compliance with Cal/OSHA regulations, and federal, State and local laws ;maintain and develop records and controls in proper handling of claims
- Ensure District compliance with laws relating to safety, hazard control, industrial health, environmental protection and loss prevention programs
- Prepare and maintain records, documentation and reports related to assigned activities including property loss claims, evidence of coverage, health cost tables, insurance contracts and others; maintain OSHA files and post summaries at District sites; prepare OSHA and other correspondence; submit reports to appropriate department or outside organization according to established timelines
- Survey District facilities and sites to identify risk and loss exposures; review and investigate workers' compensation and liability claims; advise claimants of policy provisions and claims procedures; prepare necessary documentation and work closely with third party administrators in adjudicating claims; assist attorneys in the preparation of cases and determine appropriateness and feasibility of subrogation; establish loss values
- Responds to external audits or requests for information from a variety of sources, including the District’s financial advisors, auditors, members of the public, labor partners or other educational partners.
- Oversees the administration and coordination of the District’s Comprehensive School Safety Plans and District-wide Safety Committee
- Responds to requests for information submitted under California Public Records Act (CPRA) or Federal Freedom of Information Act (FOIA), and maintains logs and records regarding these requests.
- Coordinates the Business Office oversight of Charter Schools by collecting and managing all records related to charter school oversight. Collaborates with other district staff who are responsible for other aspects of charter oversight.
- Train and evaluate the performance of assigned staff; establish operational plans, initiatives and budget to meet District goals and objectives; implement program plans, processes, procedures and policies to achieve overall performance results; work with staff to develop and maintain a high-performance, customer service-oriented work environment that supports achieving the District's mission, strategic goals and core values
Perform related duties as assigned
Knowledge And Abilities
KNOWLEDGE OF:
- Policies, procedures, laws, rules and regulations related to work scope
- Principles and practices of supervision and training
- Public speaking techniques
- Perform a variety of specialized duties related to work scope
- Interpret, apply and explain applicable laws, codes, rules and regulations
- Supervise and evaluate the performance of assigned personnel
- Maintain confidentiality of sensitive information
- Demonstrate effective interpersonal skills using tact, patience and courtesy to ensure a harmonious environment
- Prepare and maintain accurate records, reports, logs, forms and files
- Plan and organize work and meet schedules and timelines
- Communicate effectively both orally and in writing
- Operate a computer and other office equipment
- Analyze situations accurately and adopt an effective course of action
- Work independently with little direction
EDUCATION AND EXPERIENCE:
Any combination equivalent to: bachelor's degree in business administration, risk management or a related field; three years of experience in workers' compensation administration, health benefits administration, property liability or related experience, and two years of managerial experience
Licenses And Other Requirements
Valid California driver's license
Environment
WORKING CONDITIONS:
Office environment with constant interruptions and driving a vehicle to conduct work
Physical Demands
Hearing and speaking to exchange information
Seeing to read a variety of materials using various media
Dexterity of hands and fingers to operate a computer and various equipment
Lifting, carrying, pushing, and or pulling objects typically weighing up to 25 lbs.
Reaching overhead, above shoulders and horizontally
Sitting and standing for extended periods of time
Bending at the waist or kneeling and crouching
Examination Information
Exams are required for ALL applicants.
If your application is selected to move forward in the recruitment, you will be invited to participate in the written exam anticipated for the week of April 7, 2025.
If you pass the written exam, you will be invited to participate in an oral exam anticipated for the week of April 21, 2025.
Please note: The qualifying pass point on written examinations may be an actual score or an adjusted score based on the difficulty of the examination, the quality of the competition, and the needs of the service.
Positions in the job classification are exempt and work 12 months per year.
Dates are tentative, but it is highly recommended that you plan your calendar accordingly. No make-up dates will be offered.
Please note: The qualifying pass point on written examinations may be an actual score or an adjusted score based on the difficulty of the examination, the quality of the competition, and the needs of the service.
Positions in the job classification are exempt and work 12 months per year.
OTHER IMPORTANT INFORMATION: The duration of the eligibility list is 6 months unless extended by the Executive Director of Classified Human Resources and the Personnel Commission.
Applicants selected for permanent or substitute assignments are required to pay for fingerprinting services and obtain Tuberculosis results prior to beginning work. If you have any questions regarding the fees, please feel free to contact the Human Resources Department at (510) 784-2648.
Hayward Unified School District will provide a contribution of up to $2,500 per year to be used towards a District healthcare plan or cash in lieu of up to $1,350 per year. Full-time employees are required to purchase medical health benefits unless proof of alternate coverage is provided. Half-time and less than half-time employees may participate on a voluntary basis. The balance of health benefit costs are paid through a pre-tax payroll deduction.
Dental coverage is provided free of charge for all employees working 20 hours per week, or more. Family coverage is available and any additional premium will be employee paid.
Classified employees must participate in the CalPERS Retirement program.
All employees are enrolled in an Employee Assistant Program (EAP).
The District also offers various optional benefits including life insurance, short term disability, and a medical and dependent care flexible spending option.
For more information please view the Benefits tab of this job announcement.
The Hayward Unified School District is committed to educational equity so that every student realizes their innate potential, becoming a lifelong learner and having a positive impact on their community. Our mission is to draw from our community’s rich diversity in order to create engaging and equitable educational experiences for students, delivered in a safe and supportive environment. This environment supports inclusion, anti racism through an ethnic studies learner orientation and growth mindset. HUSD believes the responsibility for student success is broadly shared by district staff, families, our community, and our students’ own efforts. Each HUSD student deserves respectful learning environments in which diversity is valued and contributes to successful academic outcomes.
Benefits
We seek equity-minded applicants who demonstrate they understand the benefits diversity brings to an educational community. We look for applicants who:
- Reflect our diverse community
- Value and intentionally promote diversity and consciousness of difference
- Empower students furthest from opportunity
- Demonstrate cultural competence and cultural humility
- Believe that all people have the right to an education and work environment free from fear, harassment, or discrimination
- Actively seek to disrupt institutional and/or systemic barriers that adversely impact historically marginalized communities
- Foster students’ potential to become global citizens and socially responsible leaders.
Hayward Unified School District (HUSD) is committed to equal opportunity for all individuals in education. District programs, activities, and practices shall be free from discrimination and harassment based on race, color, ancestry, national origin, ethnic group identification, immigration status, age, religion, marital or parental status, pregnancy status, physical or mental disability, sex, sexual orientation, gender, gender identity or expression, or genetic information; the perception of one or more of such characteristics; or association with a person or group with one or more of these actual or perceived characteristics. If a complainant is unable to put a complaint in writing due to conditions such as a disability or illiteracy, district staff shall assist him/her in the filing of the complaint.
If you believe you have been subjected to discrimination, harassment, intimidation, or bullying you should immediately contact the school site principal and/or their supervisor. See the links below for more information on complaint management, Title IX, and Uniform Complaint Procedures and forms. For Uniform and Title IX Complaints, please call (510) 723-3857, ext 34102 or 34201, or email uc.titleix@husd.k12.ca.us. The address is 24411 Amador Street, Hayward, CA 94544. A copy of HUSD Uniform Complaint Board Policy along with the Uniform Complaint Administrative Regulations and the HUSD non-discrimination policy are available, free of charge, upon request.
Americans with Disabilities Act
Bullying
TITLE IX
Suicide Prevention
Title V CCR
Uniform Complaints
Health & Welfare Benefits
Hayward Unified School District will provide a contribution of up to $2,500 per year to be used towards a District healthcare plan or cash in lieu of up to $1,350 per year. Full-time employees are required to purchase medical health benefits unless proof of alternate coverage is provided. Half-time and less than half-time employees may participate on a voluntary basis. The balance of health benefit costs are paid through a pre-tax payroll deduction.
Dental coverage is provided free of charge for all employees working 20 hours per week, or more. Family coverage is available and any additional premium will be employee paid.
Classified employees must participate in the CalPERS Retirement program.
All employees are enrolled in an Employee Assistant Program (EAP).
The District also offers various optional benefits including life insurance, short term disability, and a medical and dependent care flexible spending option.
Vacation
Management Team members assigned to work a 224-day work year shall have a 22-day vacation period as approved by the Superintendent of schools. No more than a total of 40 days of vacation may be accumulated for payment at the time of retirement or resignation.
Holidays
Annual employees receive fifteen (16) paid holidays per year. Holidays are:
New Year's Day
Martin Luther King, Jr.'s Birthday
Lincoln's Birthday
Presidents' Day
Spring Break Day
Cesar Chavez Day
Memorial Day
Juneteenth
4th of July
Veterans' Day
Thanksgiving Day
Day after Thanksgiving
Christmas Eve
Christmas Day
New Year's Eve
School Year employees receive fourteen (14) paid holidays, including all of the above except Juneteenth and 4th of July.
Sick Leave
Employees working the following number of days shall have the following amount of sick leave credited annually to their records at the beginning of the fiscal year, July 1.
Classified & Certificated Management
Working Days : Sick Days Allotted
190 : 10 days 6 hours
192 : 10 days 7 hours
195 : 11 days
196 : 11 days 1 hour
197 : 11 days 1 hour
199 : 11 days 3 hours
200 : 11 days 3 hours
207 : 11 days 5 hours
210 : 11 days 7 hours
219 : 12 days 4 hours
224 : 12 days 6 hours
Confidential & Supervisory Employees
Full time employees working 12months a year shall be credited with 13 days of sick leave
Professional Development
Management employees are eligible to receive an annual stipend for obtaining further education. Only one degree stipend will be awarded per employee.
Supervisors & Confidential Employees
AA Degree (related field) - $350
BA/BS - $600
Classified And Certificated Management Employees
Master's Degree - $550
Doctorate Degree - $725
Other Compensation
Employees designated as Confidential will receive a stipend of $900 annually.
Longevity stipends will be given to employees with approved professional experience with HUSD at the following increments:
Classified And Certificated Management & Supervisory Employees
10 years : $1,200
15 years : $1,800
20 years : $2,400
25 years : $3,000
30 years : $4,200
Confidential Employees
10 years : $1,000
15 years : $1,500
20 years : $2,000
25 years : $2,500
30 years : $3,500
Salary : $900 - $4,200
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