FT Nursing Administrative Assistant and Data Manager

Responsible for initiating, coordinating, and performing the administrative functions required for the effective operation and support of the nursing department.  Record, track, and conduct basis analysis for data related to student population.

Proposed hiring date is April 1, 2025.  This is a full-time, benefit eligible, non-exempt, staff position.  

• First contact for those needing assistance in Juniper and greeting those who enter the faculty office suite. 
• Responsible for answering and routing calls, greeting visitors, handling inquiries from the public and co-workers in a cooperative, courteous, and professional manner.
• Manage the digital Juniper Building room reservation scheduling.
• Ordering and inventorying office supplies, operating office equipment (copier, fax, scanner, etc.) and coordinating incoming and outgoing mail. 
• Assist with event setup (open houses, recruiting events, tours, and select community events) and take down. 
• Some flexibility with schedule to cover occasional events in evenings such as recruiting events, Pinning, or tours.
• Primary point of contact for student interaction within the Nursing department.
• Prepare correspondence, agendas, publications, and management of departmental reporting.  
• Arrange appointments, meetings, events, and travel schedules.
• Prepare and process purchase requisitions, work orders, and travel requests
• Assist with monitoring, maintenance, and updates of department web presence.
• Coordinate correspondence and communication to/from faculty and staff and maintain up-to-date office files.
• Maintain currency on technology and software updates related to the responsibilities of this position. 
• Assist in preparing part-time contracts based on information provided by the department dean.
• Provide support for assigned committees and various national and state organizations and participate in college-wide activities as required.   
• Assist in preparing reports and documentation necessary to maintain approval and accreditation requirements with the department.
• Prepare digital surveys and forms for data collection. 
• Maintain a database of RANC student data related to the program.
• Maintains strict adherence to confidentiality of students and personnel.   Utilize FERPA compliance procedures in all student related matters.
• Ability to work independently while also contributing to a team effort when needed.
• Adhere to all institutional policies and procedures. 
• May operate college-owned vehicles.

Minimum Requirement:

Office Administration experience with skilled ability to communicate effectively to students, faculty, and staff.  Proficient in Microsoft applications. 

Preferred:
Associate degree in Business, Office Systems Administration, or a related field.  Community College experience within the colleague system and allied health programs.

The following is necessary for consideration:

• Official Haywood Community College employment application online found at our jobs page: https://www.governmentjobs.com/careers/haywoodedu. Please call Beverly Balliot with any questions or if you are unable to complete the online application for any reason. 
• The application must be complete for consideration - do not reference resume. A resume is suggested but does not take the place of any questions or details that you need to provide in order to be qualified for the position.  Unofficial transcripts must be included for the application process. Most unofficial transcripts can be downloaded from college/university websites. Official transcripts of all secondary education must be submitted to Human Resources within 10 days of any offer of employment. 
• References may not be a current HCC employee. Candidates must provide three professional references with email addresses.  At least one reference must be a current or previous supervisor.  
• College screening committee is responsible for application review, interviews, and recommends the candidate to HR. Upon completion of the hire process in HR, President approval is required in the hire of a candidate. 
• HCC is a tobacco free campus
•  HCC is an equal opportunity institution and does not discriminate on the basis of race, religion, ethnicity, national origin, gender, gender identity, sex, age, disability, genetic information and veteran status.  
    
  Haywood Community College (HCC) is part of the North Carolina Community College System and is accredited by the Southern Association of Colleges & Schools Commission on Colleges (SACSCOC). Founded in 1965, it is an open-door institution with the mission to foster an environment that meets the educational needs of the communities it serves, promotes student success in higher education and in the workplace, and facilitates economic development. This includes programs for Haywood County high school students through Career and College Promise and Haywood Early College. The college campus, a designated arboretum, boasts one of the most beautiful college campuses in the state with an iconic mill pond, a productive greenhouse, dahlia gardens, an orchard garden and a rhododendron garden.    

Salary : $31,200 - $35,193