Demo

Administrative Assistant

HBS Systems I Equipment Dealership Management Software, ERP
Richardson, TX Full Time
POSTED ON 1/12/2025
AVAILABLE BEFORE 3/9/2025

Celebrating the 39th year of serving equipment dealerships in the Agriculture, Construction, Material Handling, Equipment Rental, Aggregate, and Industrial industries with our web-based dealership management software. We have the rock-solid foundation of an industry leader with the passion and the spirit of a start-up. We believe in an entrepreneurial workplace, where ideas are encouraged, and initiative is rewarded.


HBS Systems offers a generous compensation package including the following:


  • Open PTO policy
  • Remote working flexibility
  • Free gym for on-site employees
  • Company lunches and events
  • Paid holidays
  • Medical, dental, vision insurance with dependent paid coverage
  • 100% Company-paid life insurance, Short-term and Long-Term Disability benefits
  • 401(k) retirement plan


Job Description:


HBS Systems is seeking an Administrative Assistant to join our team. The Administrative Assistant will provide general administrative support to the finance, marketing and administrative teams. This is a full-time, permanent position.


Location: This is a hybrid remote position that will work remotely and also report to our 2-3 days per week in Richardson.


Travel: This position does not require travel.


Pay Rate: $23.00 to $25.00 per hour


Job Duties:

  • Assist Accounting manager with weekly invoicing and processing AR
  • File monthly sales tax returns
  • Coordinate sales contracts and update customer assets in Salesforce
  • Responsible for routing the mail biweekly, monthly bank deposits and office errands as needed.
  • Customer communication via telephone and email, including answering multiple lines and routing calls and account receivable management
  • Organize and coordinate events such as conferences, webinars, and trade shows
  • Assists with the day-to-day activities of the Marketing team
  • Support sales projects as needed
  • Schedule events and travel for marketing and sales team
  • Manage and organize documents, files, and records
  • Facilitate arrangements, supplies and catering for onsite meetings
  • Create inventory of all in house supplies (office supplies, paper, forms, envelopes, etc.) each week and place orders as necessary
  • Responsible for customer surveys
  • Other duties as assigned


Requirements

  • At least two years of administrative assistant and AP experience
  • At least two years of Salesforce experience
  • Sales tax filing experience highly preferred
  • Proficiency in MS Office
  • Familiarity with office organization and optimization techniques
  • High degree of multi-tasking and time management capability
  • Excellent written and verbal communication skills


EEO EMPLOYER

Salary : $23 - $25

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