What are the responsibilities and job description for the Administrative Assistant position at HBS Systems I Equipment Dealership Management Software, ERP?
Celebrating the 39th year of serving equipment dealerships in the Agriculture, Construction, Material Handling, Equipment Rental, Aggregate, and Industrial industries with our web-based dealership management software. We have the rock-solid foundation of an industry leader with the passion and the spirit of a start-up. We believe in an entrepreneurial workplace, where ideas are encouraged, and initiative is rewarded.
HBS Systems offers a generous compensation package including the following:
- Open PTO policy
- Remote working flexibility
- Free gym for on-site employees
- Company lunches and events
- Paid holidays
- Medical, dental, vision insurance with dependent paid coverage
- 100% Company-paid life insurance, Short-term and Long-Term Disability benefits
- 401(k) retirement plan
Job Description:
HBS Systems is seeking an Administrative Assistant to join our team. The Administrative Assistant will provide general administrative support to the finance, marketing and administrative teams. This is a full-time, permanent position.
Location: This is a hybrid remote position that will work remotely and also report to our 2-3 days per week in Richardson.
Travel: This position does not require travel.
Pay Rate: $23.00 to $25.00 per hour
Job Duties:
- Assist Accounting manager with weekly invoicing and processing AR
- File monthly sales tax returns
- Coordinate sales contracts and update customer assets in Salesforce
- Responsible for routing the mail biweekly, monthly bank deposits and office errands as needed.
- Customer communication via telephone and email, including answering multiple lines and routing calls and account receivable management
- Organize and coordinate events such as conferences, webinars, and trade shows
- Assists with the day-to-day activities of the Marketing team
- Support sales projects as needed
- Schedule events and travel for marketing and sales team
- Manage and organize documents, files, and records
- Facilitate arrangements, supplies and catering for onsite meetings
- Create inventory of all in house supplies (office supplies, paper, forms, envelopes, etc.) each week and place orders as necessary
- Responsible for customer surveys
- Other duties as assigned
Requirements
- At least two years of administrative assistant and AP experience
- At least two years of Salesforce experience
- Sales tax filing experience highly preferred
- Proficiency in MS Office
- Familiarity with office organization and optimization techniques
- High degree of multi-tasking and time management capability
- Excellent written and verbal communication skills
EEO EMPLOYER
Salary : $23 - $25