Payroll Specialist

A STRONG COMMITMENT TO QUALITY EARLY EDUCATION PROGRAMS

Serving children and families since 1965!

SIGN ON BONUS = $3,000.00

All positions require experience with and sensitivity to the needs of lower income, culturally diverse, and at-risk families. Bicultural candidates are strongly encouraged to apply.

Deadline for Applications: April 30, 2025, or until position is filled.

Fiscal Assistant Payroll

As a Payroll Specialist on the Fiscal Team, you will be responsible for accurately entering employee time and pay data, calculating deductions, processing new hires and terminations, maintaining payroll records, and ensuring timely and correct payroll payments are distributed.

Education Requirements

• Associate’s Degree in Accounting or Business Administration required.
• Bachelor’s Degree in Accounting or Business Administration preferred.

Experience

• Experience in processing payroll; accounting skills overall
• Experience with ADP Workforce Now software
• Experience with MIP Fund Accounting program and/or related accounting program

Skills

• Proficiency with Microsoft Excel
• Knowledge of the Head Start Act and Head Start Performance Standards a plus

Qualities

• Ability to:
  • preserve confidentiality,
  • provide excellent customer service
  • meet deadlines
• Strong skills:
  • written and verbal
  • problem-solving skills
  • excellent analytical abilities.
• Integrity
• Passion
• Idealism
• Positive attitude
• Mission-driven
• Self-directed.

Job Duties Summary

• Responsible for processing of payroll on a bi-weekly basis
• Entering timesheets, pay rates, and other relevant payroll information into ADP
• Calculating gross pay, deductions, and net pay based on company policies and regulations
• Gathering new employee paperwork, setting up payroll deductions, and ensuring proper tax withholding is established
• Calculating final checks, including accrued vacation time, and updating payroll records for terminated employees
• Maintaining accurate employee payroll files, including tax forms, benefit information, and other relevant documents
• Generating payroll reports for review by Comptroller
• Staying current with payroll regulations and ensuring compliance with Federal and State laws
• Addressing employee payroll inquiries and resolving any issues that may arise
• Other various tasks as assigned by Comptroller or Chief Financial Officer

Starting Pay: $26.46 - $27.78 per hour depending on education

Full Time: 40 hours per week

Full Year: 52 weeks per year

Competitive Benefits for Full-Time Employees (30 hours per week)

• Birthday off with pay
• 13 paid holidays
• Paid sick, personal, vacation days
• 403b retirement plan with maximum 3% Agency match
• Education reimbursement
• Employee assistance program
• Health & dental insurance, employer paid life and long-term disability insurance
• Unique in-classroom and in-agency support
• Embedded Professional Development
• Career-Growth Coaching & Support
• In-house Comprehensive Support Team helps teachers in all aspects of their work

EOE/AA

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.