What are the responsibilities and job description for the Office Manager and Communicatoin Specialist position at HD Media?
Job Summary: The West Virginia Press Association is seeking a dynamic and organized Office Manager and Communication Specialist to enhance our member services and promote the benefits of membership. This position will serve as a vital link between the Association and our newspapers and associate members, ensuring effective communication and support while managing office operations. Key Responsibilities: 1. Member Communication: - Serve as the primary point of contact for member inquiries and support. - Communicate regularly with newspaper and associate members about services, benefits, and upcoming events. - Assist as needed, with the creation and distribution of newsletters, updates, and promotional materials to keep members informed. 2. Office Management: - Oversee daily office operations to ensure a smooth workflow and clean, safe, working environment. - Handle invoicing, billing, and payment processing for member dues and services. - Maintain accurate records and databases of members, communications, and transactions. 3. Advertising Coordination: - Collaborate in the design and placement of advertisements in the Association's publications. - Manage ad submissions, ensuring compliance with specifications and deadlines. - Develop advertising packages and promotional strategies to maximize member’s request. 4. Technical Skills: - Utilize various software and tools for communication, invoicing, and design (e.g., Microsoft Office Suite, Adobe Suite, and advertising platform.) - Assist in maintaining the Association’s website and social media platforms to enhance member engagement. 5. Event Coordination: - Assist in planning and organizing member events, conventions, Legislative gatherings, workshops, and online training sessions. - Promote events through various channels to maximize member participation.
Qualifications: - Bachelor’s degree in Communications, Business Administration, or a related field preferred. - Proven experience in office management, member services, or a similar role. - Strong verbal and written communication skills, with an ability to engage and connect with diverse audiences. - Proficient in computer skills, including designing and invoicing templates, graphic design tools, and social media platforms. - Excellent organizational skills, with attention to detail and the ability to manage multiple tasks simultaneously. - A passion for supporting the newspaper industry and an understanding of its challenges and opportunities.
- Newspaper, journalism, PR experience preferred but not mandatory. What We Offer: - A collaborative and supportive work environment reporting directly to Member Services Director and support the Executive Director. - Opportunities for professional development and growth. - The chance to make a significant impact within the West Virginia Press Association and the broader community and have allot of fun interacting and various events around the state.
-Full time Salaried Position with compensation based on experienced between 35k-40k
How to Apply: Interested candidates should submit a resume and cover letter outlining their qualifications and experience related to the position. Applications can be sent to [executivedirector@wvpress.org) by April 15th, 2025.
Join us in promoting the values of journalism and supporting our members in the ever-evolving digital landscape!
Job Type: Full-time
Pay: $35,000.00 - $40,000.00 per year
Schedule:
- Day shift
- Monday to Friday
Work Location: In person
Salary : $35,000 - $40,000