Education Coordinator

ABOUT HEAD START OF YAMHILL COUNTY

Mission Statement:

We are committed to being a successful learning community, which includes: a partnership with parents and their children; a celebration of diversity; an atmosphere of support, respect, and trust; where everyone is safe and experiences a sense of belonging.

5-year goals 2024-2029

In 2024 HSYC was awarded a five-year grant to continue offering program services. These are our five-year goals:

Goal #1: HSYC implements Conscious Discipline to support the social emotional needs/ self-regulation of the HSYC community.

Goal #2: All children, regardless of family situation, will have strong attendance that will carryover after HSYC participation.

Goal #3: HSYC will be known for providing high quality, comprehensive services for school and life readiness through a unique two-generation approach.

Goal #4: Hire and retain individuals who are committed to the true HSYC mission and philosophy and who understand the need to be trauma-informed and relationship-based in an early childhood program.

General Description:
Work in collaboration with staff, Leadership team, program consultants/contracted specialists and community partners to deliver quality education services to rural and at-risk children, families and staff in accordance with Federal Head Start Performance Standards and local, state and or agency policies and procedures. Responsible for the administration of the Education component, including: program design and management; supervision, training, oversight and management of teaching and coaching staff duties and responsibilities; reflective guidance practices that are responsive to the needs of staff and families; record-keeping and monitoring systems; and development of community partnerships.

MINIMUM QUALIFICATIONS:

1. Significant experience in administration, including balancing regulatory requirements with budget constraints and growing community needs. Head Start experience preferred.

2. Strong knowledge of theories and practices of Early Childhood Education/Development.

3. Strong knowledge of coaching theories and practices.

4. Strong fundamental writing skills.

5. Experience in design and delivery of training.

6. Experience working with staff and families with diverse backgrounds.

7. Experience working with at-risk, rural families is preferred.

8. Experience is Reflective Supervision is preferred.

9. Ability to determine and prioritize demanding workload while being flexible to emergent/unplanned needs and situations.

10. Significant decision making and problem solving in many areas including the allocation of resources to program components, supervisory issues, scheduling and provision of program services.

11. Ability to handle highly stressful and sensitive situations in a professional manner.

12. Ability to interpret and implement complex policies and regulations.

13. Ability to work independently and maintain professional boundaries and confidentiality.

14. Ability to exercise tact and discretion in all employee interactions.

15. Strong organization and time management skills, ability to meet tight deadlines.

16. Demonstrate an understanding in ethical practices as listed in the NAEYC Code of Ethics

17. Must be free of child care-restrictible disease, as defined in OAR 333-019-0010, symptoms of physical illness, as defined in OAR 414-300-0220(1), or mental incapacity that poses a threat to the health or safety of children

18. Intermediate to advanced computer skills, including internet and e-mail.

19. Warm tone of voice

20. Enthusiastic, energetic, compassionate, sensitive and respectful personality

21. Willingness to learn and implement Conscious Discipline.

22. Maintain confidentiality and exercise sound judgment concerning privileged information

23. Reliable transportation

MINIMUM EDUCATION AND/OR EXPERIENCE:

1. Masters or Bachelor’s degree in Early Childhood Education or a related field with equivalent training and experience

2. Minimum of five years successful teaching experience with primary responsibility for a group of children ages two to six in a center-based setting

3. Minimum of five year of supervising.

COMMUNICATION SKILLS:

1. Able to effectively communicate positively, respectfully, sensitively and confidentially with children, families and co-workers.

2. Represent the organization to the public in a professional manner

3. Ability to read, speak, and write with proficiency in English language

4. Bilingual/ Bi-literate English/Spanish preferred.

5. Ability to use various types of equipment to communicate; email, fax, telephone conversations and face-to-face meetings.

6. Must be able to communicate with peers and Coordinators to relay important information quickly and effectively regarding children and families.

7. Ability to participate in effective conflict resolution practices.

CERTIFICATE, LICENSES, REGISTRATIONS:

1. Registration and approval to work in a child care facility, and continued enrollment with the Criminal Background Registry of the Oregon Child Care Licensing Division.

2. Current and Valid Oregon driver’s license, valid vehicle insurance, as required by state law and reliable transportation

3. Obtain First Aid/CPR certification within 60 days of hire.

4. Obtain Food Handler’s permit within 30 days of hire.

3. Self-Health Appraisals throughout employment

4. Complete the Head Start 101 and Human Resources trainings

6. Obtain the Introduction to Child Care Health and Safety Certificate within 30 days of hire

7. Obtain the Recognizing and Reporting Child Abuse and Neglect Certificate within 30 days of hire

8. Obtain the Foundations of Learning Certificate within 90 day of hire

9. Obtain First Aid/CPR certification within 90 days of hire.

10. Enrollment in Oregon Registry Online**

11. Pre-employment physical; kept current according to HSYC policies.

12. Ability to become reliable in CLASS ® Screening and Observation tool and use the tool for reflective coaching purposes

Note: Applicant must be enrolled in the Criminal Background Registry and is subject to fingerprinting and criminal records checks as required by ORS 181.537, and child protective services records checks.

ESSENTIAL JOB DUTIES:

1. Plans, supervises, and facilitates comprehensive services for children, families within the preschool and toddler program by:

· Developing, implementing, monitoring, and reviewing annual work and training plans.

· Overseeing all preschool and toddler classrooms.

· Overseeing compliance with Child Care Licensing Division rules where applicable

· Overseeing and collaborating with Education Supervisors to ensure the classrooms are meeting program requirements including plans and goals for meeting the individual needs of children are implemented consistently.

· Overseeing and ensuring HSYC’s primary curriculum, Creative Curriculum is implemented to fidelity

• Developing and overseeing maintenance of outdoor learning environments
• Overseeing the acquisition and management of classroom supplies, equipment and resources and arrange for the repair and replacement of equipment working within budget prepared annually

· Working with other Component Coordinators to ensure program services holistically meet the needs of participants according to program requirements.

· Ensuring the use of Agency-adopted curriculum, assessments, materials and strategies.

· Overseeing and collaborating with Education Supervisor to ensure data entry in Child Plus and DRDP are meeting program expectations for timely delivery of services.

· Ensuring assessments occur quarterly and all Lead Teachers are reliable in DRDP Assessments.

· Ensuring the maintenance of complete, up-to-date, and accurate records.

· Monitoring, analyzing, and reporting on classroom and education component activities, data and statistics, and program information including: assessments, staff and parent concerns, classrooms child outcomes, community partnerships, and staff growth and development.

2. Maintains program staff performance results by:

· Overseeing the supervision of Education Supervisors, Mental Health Specialist and Instructional Coach. Coaching and Mentoring all Education staff, coaches and supervisors with classroom management, Developmentally Appropriate Practice, Head Start Philosophy and Conscious Discipline

· Observing teachers in classrooms using various observations and assessment screening tools.

· Overseeing the implementation of Practice Based Coaching into the preschool and toddler programs. Support & mentor Instructional Coach in annual coaching design to best meet program needs.

· Overseeing the implementation of Conscious Discipline into the preschool and toddler programs. Support & mentor the Mental Health Specialist in coaching and curriculum implementation to best meet program needs.

· Training Education staff in curriculums, assessments, outcomes and screening tools.

· Facilitating Education Coordinating Team meetings weekly.

· Holding Reflective Supervision sessions regularly with supervisees.

· Assisting teachers in providing an appropriate and comprehensive curriculum for children including language and literacy, mathematics, science, creative arts, social, emotional, and cognitive development.

· Participating in regular Case Management meetings.

· Facilitating quarterly Lead Teacher meetings.

· Supporting staff to promote parents in their parenting role as the child's first teacher and building on that relationship to enhance parent-child attachment.

· Developing and encouraging relationships (staff-parent, parent-child. staff-staff) based on strengths, respect, and trust.

· Providing supportive staff performance reviews.

· Ensuring program effectiveness through employee performance and professional development plans.

· Planning, monitoring, and appraising job results.

· Meeting regularly with Leadership for reflective practices, guidance and planning.

· Implementing staff disciplinary action in accordance with Agency policy and procedures.

· Reviewing and authorizing staff time, spending, and mileage records to ensure compliance with Agency policies and procedures, and in regards to wage and hour laws and regulations.

· Ensuring compliance with Agency occupational safety and health standards.

3. Ensures the hire of qualified staff by:

· Participating in Agency hiring process and procedures.

· Leading team interview panels.

· Providing orientation and training to new staff as required.

4. Advocates for Head Start by:

· Fostering an understanding of Head Start and HSYC, its mission, vision, goals, and objectives.

· Representing program to outside organizations.

· Designing and delivering regular formal presentations to parents, staff, Board of Directors and community groups to provide information and ensure collaboration and promote advocacy.

· Working with local agencies to provide service to children and families.

· Collaborating with consultants and advisors for Head Start College working with colleges, Universities and CDA Council

· Arranging, coordinating, and monitoring contracted services and activities of community agencies and consultants to include training and coaching in such areas as Child Development, Developmentally Appropriate Practices, Curriculum Development, School Readiness goals and outcomes.

5. Contributes to team effort by:

· Being a participant on the HSYC Leadership Team.

· Collaborating with Leadership Team to develop coordinating work plan training sessions for pre-service and in-service training as needed throughout the year.

· Interacting with members of Board of Directors and Policy Council upon request of Executive Director. Attend meetings as requested by Executive Director.

· Completing and submitting monthly reports.

· Attending local and or state training.

· Assisting Director & Executive Director in planning for appropriate facilities and space.

· Assisting in the development of child development training contracts in conjunction with local agencies in the community.

· Meeting with Executive Director as required (minimum monthly on a regular basis)

· Participating with HSYC Leadership Team in program planning, establishing policies and procedures, budget preparation, grant development, and assistance with preparation of annual federal and state grants.

· Participating in the coordination of the annual Program Self- Assessment and follow-up planning for improvement

· Openly receiving feedback from members of the Leadership Team and implement plans of action to comply with Head Start Performance Standards and HSYC policies.

6. Maintains professional and technical knowledge and practices by:

· Attending educational workshops, establishing personal networks, attending designated training workshops or seminars, participating in training as part of the HSYC team.

· Implementing and employing the NAEYC Code of Ethics and Agency-specific ethics and policies.

· Keeping current on local, state, and federal regulations and accepted best practices applicable to Parent, Child, Infant and Toddler and Preschool Development program service areas.

7. Maintains confidence and protects agency operations by:

· Keeping information confidential.

ADDITIONAL JOB DUTIES:

Perform other duties as requested.

SUPERVISORY RESPONSIBILITIES:

1. Use Reflective Supervision with staff and co-workers as a method of building on strengths and encouraging growth and development as effective and vital members of the HSYC Agency.

2. Supervises Education Supervisors and Coaches. Works to help coach Education staff with classroom management, Developmentally Appropriate Practice, Head Start Philosophy and Conscious Discipline.

3. Observe teachers in classrooms using various observations and assessment screening tools.

4. Train Education staff in curriculums, assessments, outcomes and screening tools.

5. Supervise, train and support Component Support Specialist in coaching, training and guiding education staff.

6. Encourage and support professional development opportunities.

7. Facilitate resolution of conflicts within the organization according to Agency policies and procedures.

8. Promote a consistent exchange of information in all directions.

9. Promote training that meets team and individual needs.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of the job, the employee is frequently required to sit on the floor for long periods of time; bend; stoop; crawl; play; run after and with children on a regular basis.

1. Ability to: lift up to 40 pounds with assistance

MENTAL DEMANDS:

• Job requires mental alertness
• Ability to anticipate possible crisis situations and deal with them effectively
• Ability to use good judgment with at-risk client populations.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions

1. Exposure to outside weather conditions

2. Driving in all conditions

3. Indoor environment

4. Exposed to wet and/or humid conditions due to outside weather conditions

5. Work within a team environment

CONFIDENTIALITY:

Respects the confidentiality of information about Head Start enrolled children and families, agency staff, personnel issues and other program operations.

Join our team at Head Start of Yamhill County where you can make a meaningful impact on the lives of children and families in need. Embrace our culture of human development and contribute to creating a brighter future for our community. Apply now to be part of a dedicated team that helps families thrive! For more information and to APPLY, please visit our website at: https://yamhillheadstart.org/apply-online/

Persons with disabilities and limited English proficiency (LEP) have the right to free language assistance and accommodations. HSYC will provide these services upon request.

Please note: HSYC is NOT affiliated with YAMHILL COUNTY HHS.

Job Type: Full-time

Pay: $31.66 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Parental leave
• Professional development assistance
• Retirement plan
• Vision insurance

Schedule:

• Monday to Friday

Education:

• Bachelor's (Required)

Experience:

• Teaching: 5 years (Preferred)

Ability to Commute:

• McMinnville, OR 97128 (Required)

Work Location: In person

Salary : $32