Part-Time Administrative Assistant

Headway Workforce Solutions is seeking an experienced Administrative Assistant for our client in the Salina, KS area! Headway Hospitality focuses on providing high-quality workers to clients through Headway’s proprietary recruitment, talent acquisition, and workforce management practices. This position offers $17.00/hr-$18.00/hr. 20-25 hours per week for a short-term project anticipated for 3-4 weeks. This is an onsite position.

• Compile and prepare PowerPoint presentation content for designated meetings.
  
• Attend meetings to set up and run the PowerPoint presentation.
  
• Distribute presentations to participants as required.
  
• Manage schedule/calendar, independently schedule appointments and conference calls, and originate meeting invitations
  
• Coordinate travel arrangements and enter travel details on calendar
  
• Coordinate and arrange staff meetings, as well as other departmental and corporate meetings as necessary.
  
• Prepare agendas, secure facility/location, order meals, take minutes and distribute as necessary.
  
• Compose and prepare confidential correspondence, reports, documents, presentations, emails and faxes.
  
• Make copies of correspondence or other printed materials as necessary.
  
• Update and maintain key spreadsheets, contact lists, and various department reports
  
• Research and gather information from various internal/external sources
  
• Review, sort and route incoming/outgoing mail, faxes
  
• Prepare expense reports and check requests
  
• Organize and maintain department files
  
• Maintain and order supplies within budgetary and departmental guidelines
  
• Perform special projects as requested
  

• Strong organizational skills with ability to manage multiple projects simultaneously
  
• High level of proficiency in Microsoft Office software (Word, Excel, PowerPoint, Outlook)
  
• Working knowledge of PeopleSoft a plus.
  
• Ability to learn other software programs as required
  
• Background in executive secretarial area and/or office management.
  
• Strong time management and communication skills
  
• Strong attention to detail
  
• Perform functions with a high degree of ethics and confidentiality
  
• Sense of urgency
  
• Ability to write reports, business correspondence, and procedure manual
  

• Part time schedule: M - TH 8:00 am to 12:00 pm ; 20 hours/week, no more than 25 hours/week.
  

• This job has no supervisory responsibilities.
  

• Notary Public Commission a plus.
  

• The noise level in the work environment is usually moderate
  

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

• While performing the duties of this job, the employee is regularly required to sit and talk or hear.
  
• The employee frequently is required to walk.
  
• The employee is occasionally required to stand; use hands to finger, handle, or feel; reach with hands and arms; stoop, kneel, crouch, or crawl; and taste or smell.
  
• The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.
  
• Specific vision abilities required by this job include close vision, distance vision, and ability to adjust focus.
  
  

Headway Workforce Solutions provides equal employment opportunities (EEO) to all employees and applicants without regard to race, national origin, religion, age, color, sex, sexual orientation, gender identity, disability, genetics, or protected veteran status. In addition to federal law requirements, Headway Workforce Solutions complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all employment terms and conditions, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, training, tuition assistance, education, social recreation programs, and benefits.