Office Administrative Assistant

Are you an organized, detail-oriented problem solver who thrives in a fast-paced environment? Do you have a passion for helping others and making a meaningful impact? Healing Hearts Counseling Service is looking for an Administrative Assistant to join our team and support our mission of providing compassionate mental health care.

✔ Meaningful Work: Play a key role in helping clients receive the mental health services they need.

✔ Supportive Team: Work alongside a dedicated, caring group of professionals.

✔ Growth & Learning: Gain valuable experience in mental health administration.

🔹 Client Support & Scheduling – Manage patient registrations, schedule appointments, and assist with follow-ups.

🔹 Insurance & Billing Assistance – Verify insurance, process co-pays, track payments, and handle claim resubmissions.

🔹 Office Operations – Keep our office organized, maintain supplies, and assist with administrative duties.

🔹 Communication & Engagement – Answer calls, manage emails, send client reminders, and assist with community outreach.

🔹 Executive Assistance – Support leadership with scheduling, reports, and special projects.

✅ Strong organizational and multitasking skills.

✅ Excellent phone and interpersonal communication.

✅ Experience in an administrative or clerical role (mental health setting a plus!).

✅ Familiarity with electronic health records (EHR) and Microsoft Office.

✅ High attention to detail, especially with scheduling and documentation.

✅ Ability to maintain confidentiality and professionalism.

🎓 Associate’s degree (or equivalent work experience).

💻 Experience with client scheduling & insurance verification.

📞 Strong customer service and problem-solving skills.

🌱 Impactful Work: Help individuals on their mental health journey.

📅 Work-Life Balance: Stable, structured schedule.

💡 Supportive Environment: We value teamwork, growth, and well-being.

📩 Ready to Apply?

If you’re passionate about mental health and have the skills to keep our practice running smoothly, we’d love to hear from you! Click Apply Now to join our team and help us make a difference!

• Healing Hearts Counseling Service is an equal-opportunity employer.