Purchasing Manager

POSITION SUMMARY

The Purchasing Manager provides highly performing Procurement Services to the Health First

Integrated Delivery Network (IDN) managing the short-term and long-term goals and day to day

operations of the Procurement team and other management activities for goods and services. The

Purchasing Manager oversees communications for order fulfillment to all appropriate stakeholders and

reporting on procurement related metrics. The Purchasing Manager reviews and helps develop and

executes strategy for operational purchasing systems and processes for the entire organization. The

Purchasing Manger works with contracts materials and the IDN to develop interdepartmental

processes, procedures and guidelines.

PRIMARY ACCOUNTABILITES

1. Manages and monitors purchasing inventory processes, and compliance to ensure efficient

procurement operations.

2. Collaborates with clients and vendors to verify that correct products are ordered and received

on time for the intended usage.

3. Oversees procurement operations to ensure alignment with quality outcomes, patient safety

initiatives, and regulatory compliance to foster an environment of continuous improvement.

4. Directs the Return to Vendor processes to ensure accurate and efficient handling of product

returns and replacement with Health First supply vendors.

5. Supports Invoice Exception Management, overseeing timely solutions to issues, and

discrepancies through effective tools and processes.

6. Works alongside Materials Management and Supply Chain teams to develop a standard

operating process, and policies to optimize inventory levels and receipts.

7. Administers LEAN processes to find inefficiencies, report and eliminate waste, and use cost-effective methods to improve department performance.

8. Increases the use of electronic requisitioning and autonomous supply replenishment systems to

align workflows and reduce manual processing.

9. Partners with vendors encourage and enhance the use of Electronic Data Interchange (EDI)

and other data exchange guidelines to improve efficiency of procurement operations.

10. Participates in system implementation projects, supporting tool integration, process,

coordination, and operational enhancements.

11. Monitors client satisfaction with order management processes, identifying and investigating

concerns, and using feedback to make processes improvements.

LEADERSHIP ACCOUNTABILITIES

1. Define and communicate a clear, compelling vision for the team that effectively ties into the

mission and vision of Health First, and inspirationally lead the team to achieve that vision.

2. Provide leadership, motivation, coaching, feedback and support to foster and strengthen growth

and development of an effective, high performing team.

3. Lead change through effective communication, explaining the connection and value to the

organization, creating stronger buy-in and urgency, while understanding impact to the team to

obtain commitment.

4. Demonstrate openness to hearing diverse ideas and thoughts; create a sense of inclusivity; and

encourage collaboration across teams to help break down silos to meet the team’s and

organization’s goals.

5. Recruit, select, grow, and retain highly engaged, high performing diverse and inclusive

associates.

6. Contribute to and support the strategic direction, and demonstrate financial acumen, for areas of

responsibility and organization.

MINIMUM QUALIFICATIONS

• Education: Bachelor’s degree in relevant field.
• Work Experience: Five (5) years’ experience in managing procurement.
• Licensure: None
• Certification: None
• Skills/Knowledge/Abilities:
• Proficient in Microsoft Office – Outlook, Word, Excel, PowerPoint, etc.
• Advanced knowledge and ability in ERP applications, and applicable application software relevant to role.
• Ability to communicate clearly and effectively with Associates, clients, vendors, clinical staff, and leadership to maintain professional and friendly relationships.
• Demonstrated ability to work effectively with all levels of the organization.
• Familiarity with data analytics to carry out financial and operational analysis.
• 
  PREFERRED QUALIFICATIONS
• Work Experience: Ten (10) years’ experience managing Healthcare procurement.
• Certification:
• LEAN Six Sigma Green Belt.
• Certified Material and Resource Professional (CMRP).
• Certified Purchasing Manager (CPM).