What are the responsibilities and job description for the Facilities Coordinator position at Health New England?
SUMMARY: The Facilities Coordinator will ensure that facilities problems are addressed and resolved in a timely manner; coordinate repairs with building management, and perform basic maintenance tasks. Additionally, the Facilities Coordinator will ensure accurate, timely, and cost-effective procurement of company office supplies and will respond to associates' requests for office services and supplies.
ESSENTIAL FUNCTIONS:
Facilities Maintenance and Repair - 30%
- Coordinates repairs of damaged or malfunctioning Office Services equipment
- Coordinates on-site shredding
- Set up and break down of conference rooms for meetings
- Contacts building management with HVAC, lighting and plumbing problems
- Assists in the moving of office furniture
- Performs small carpentry tasks (hanging bulletin boards, pictures, etc.)
- Performs periodic inspections of building space for safety, quality
- Schedules and coordinates office moves, including computer equipment moves
Purchasing and Inventory Control – 25%
- Responds to requests for services made through the OS Request Line.
- Places orders for furniture, office equipment, computer-related items, office supplies and maintenance supplies.
- Ensures accurate, timely, and cost-effective procurement of office supplies, printed, and promotional materials inventories.
- Monitors and tracks inventory levels, determining appropriate storage location (on-site or warehouse).
- Sets proper re-order points on inventory to ensure availability but not excess inventory; advise customers on setting re-order points as necessary.
Warehouse delivery and off-site responsibilities - 25%
- Handles shipping and receiving duties on-site and at the warehouse
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Follows safety regulations to maintain storage and warehouse areas in an organized,
accessible manner - Coordinates periodic shredding of files at the warehouse
- Coordinates deliveries to the warehouse with outside vendors
- Sets up trade shows and open enrollment fairs, setting up and breaking down display booths.
Back-Up Receptionist/Telephone Operator -10%
- Acts as back-up for reception desk, answering phones, greeting visitors, and validating parking.
Back-Up Sr Office Services Assistant – 10%
- Acts a back-up for Sr Office Services Assistant tasks such as fulfillment, security badge creation, and as liaison to vendors such as building mgmt for repairs, and the coffee/vending supplier.
MINIMUM REQUIREMENTS:
High school diploma or equivalent with two years experience in facilities maintenance, shipping, receiving and stocking.
- Some experience with mail processing is a plus
- Excellent customer service, communication, organizational and problem-solving skills
- Technologically savvy
- Ability to work independently and in a team environment
- Requires a valid driver's license
WORKING CONDITIONS: Works in a standard office-based environment
- Frequent lifting up to 50 pound; occasional lifting in excess of 50 pounds
- Frequent reaching overhead, bending, twisting, pulling and pushing
- Able to drive company vehicle
