BUDGET ANALYST 2* - 02252025- 65797

Job Information

State of Tennessee Job Information

LOCATION OF (1) POSITION(S) TO BE FILLED: DEPARTMENT OF HEALTH, ADMINISTRATION DIVISION, DAVIDSON COUNTY

This position requires a criminal background check. Therefore, you may be required to provide information about your criminal history in order to be considered for this position.

Qualifications

Education and Experience: Graduation from an accredited college or university with a bachelor's degree and experience equivalent to one year of full-time professional budget analytic experience.

Substitution of Experience for Education: Qualifying full-time professional experience in analytic work may be substituted for the required education, on a year-for-year basis, to a maximum of four years.

Substitution of Education for Experience: Graduate coursework in business administration, public administration or other related acceptable field may be substituted for the required experience; (36 quarter hours or 24 semester hours is the equivalent of one year of graduate coursework).

OR

One year of experience as an Analyst 1,, in the budget analytic assignment, with the State of Tennessee.

Necessary Special Qualifications: None.

Examination Method: Education and Experience,100%, for Preferred Service positions. For Executive Service positions, Minimum Qualifications, Necessary Special Qualifications, and Examination Method are determined by the appointing authority.

Overview

Summary: Under general supervision, is responsible for professional budget analytic work of average difficulty; and performs related work as required.

Distinguishing Features: ,This is the working class in the Budget Analytic sub-series, the entry level being subsumed by the class of Analyst 1,. An employee in this class assists in the development and administration of a departmental budget. Characteristically, an employee is part of a central operating department budget unit. In smaller departments where there may be sufficient work to sustain a position dedicated solely to budget analysis and a higher level person retains the overall budget analytic responsibility, the employee may act as budget officer. This class is flexibly staffed with and differs from that of Analyst 1,, assigned to the budget function, in that an incumbent of the latter functions in an entry or learning capacity. This class differs from that of Budget Analyst Coordinator, in that an incumbent of the latter performs work of greater scope and complexity and would normally act as supervisor to an employee in this class. This class differs from other analytic classes at the working level in the focus of work upon a relatively pure assignment in budget analysis.

Responsibilities

Analyzing Data or Information:

• Analyze financial data to prepare revenue and expenditure forecasts.
• Analyzes budget for special projects to ensure availability of funds.
• Evaluates the cost of special projects as assigned.

Processing Information:

• Prepares annual budget request in accordance with Finance and Administration budget guidelines.
• Prepares periodic reports comparing budgeted costs to actual costs and budgeted revenues to actual revenues.
• Analyzes monthly departmental budgeting and accounting extracts to maintain expenditure and revenue reports.
• Prepares special financial reports as required.
• Assembles fiscal and statistical data for use in budgetary evaluations and budget hearings.

Performing Administrative Activities:

• Utilizes office productivity software including but not limited to, word processing programs, spreadsheet programs, presentation software, web based e-mail programs and search engines.

Getting Information:

• Gathers current period expenditures and revenues through electronic format to provide accounting reports.

Evaluating Information to Determine Compliance with Standards:

• Analyzes assigned business unit¿s budget requests to ensure conformance with budget policies and guidelines.

Monitoring and Controlling Resources:

• Assists in the development, submission, and administration of the department¿s operating budgets for assigned business units.
• Monitors departmental revenue collections and expenditures for accuracy on a monthly basis.
• Monitors the availability of funds in the division¿s budget.
• Creates salary administration plans to determine the effect on the budget.
• Approves or denies purchases such as equipment.
• Drafts requests for budget revision and recommends approval.

Interacting With Computers:

• Use spreadsheet software.
• Use computers to enter, access, and retrieve financial data.
• Develop and maintain budgeting databases.

Communicating with Supervisors, Peers, or Subordinates:

• Assists in the explanation of budget document needs and methods for proper preparation of estimates and detail.
• Advises supervisor about work issues of concern as they occur.

Documenting/Recording Information:

• Creates complex spreadsheets to enhance efficiency as needed.
• Maintains files of budgetary information.
• Creates charts and graphs using computer spreadsheets to illustrate technical reports.

Organizing, Planning, and Prioritizing Work:

• Prioritize tasks to ensure deadlines are met in a timely manner.

Provide Consultation and Advice to Others:

• Explains budgetary processes to departmental staff as needed.
• Provides budget preparation advice and technical assistance to program staff.
• May assist in training less experienced professional staff.
• Visits field offices to assist with budgetary needs as necessary.

Establishing and Maintaining Interpersonal Relationships:

• Maintains professional working relationships with peers and upper management to ensure smooth and effective team operations.

Coaching and Developing Others:

• Mentors less experienced co-workers in their work to enhance work performance.

Competencies (KSA's)

Competencies:

• Decision Quality
• Time Management
• Customer Focus
• Composure
• Functional/Technical Competency
• Action Oriented
• Approachability
• Integrity and Trust
• Informing
• Priority Setting

Knowledge:

• Accounting
• Customer and Personal Services
• Clerical
• Administration and Management
• Mathematics

Skills:

• Management of Financial Resources
• Critical Thinking
• Service Orientation
• Active Listening
• Writing
• Time Management
• Coordination
• Instructing
• Speaking

Abilities:

• Number Facility
• Written Comprehension
• Written Expression
• Oral Comprehension
• Oral Expression
• Wrist-Finger Speed

Tools & Equipment

• Personal Computer
• Telephone
• Printer
• Scanner
• Copy Machine / Fax Machine
• Calculator
• Projector

TN Driver Standards

State of Tennessee positions that may involve driving responsibilities require candidates to meet the following minimum driver qualifications:

• A valid driver's license
• For the past five years, the candidate's driver record must not have record of the following violations: driving under the influence (DUI), reckless driving, license suspension for moving violations, more than 4 moving violations.

Please include your Driver's License Information under the Licenses and Certifications section of your application.

**Agencies may allow an exception based on other factors.