Project Specialist

The Healthcare Association of New York State (HANYS) is seeking a Project Specialist for its Care Connections program within its Quality Advocacy, Research and Innovation (QARI) division. This position reports to the Director, Care Connections and will be responsible in providing project coordination and administrative support to the Director and Project Managers of the Care Connections program. The Project Specialist shall be also responsible in prioritizing and completing multiple projects simultaneously, communicating and working closely with HANYS staff across multiple divisions, using critical thinking, professional writing/editing, and self-management strategies to provide high quality work products in a timely manner.

This is a grant funded position until December 2025 with the potential for one-year renewals through December 2027. This position is expected to start 1st January 2025.

A remote working environment maybe be considered within New York State. The expected hourly rate for this position between $25.00/hr. and $27.17/hr. Payrate offered will be based on the successful candidate?s relevant experience, knowledge, skills, and abilities and in consideration of internal equity.

Key responsibilities include but are not limited to:

• Serves as a key team member for a high-profile, member-facing grant program, including coordination of logistics, development of materials, and monitoring of expenditures to help drive program planning and improvements.
• Works with Senior Director, Director, Project Managers, Accounting Manager and other internal and external stakeholders as appropriate, to ensure compliance with grant program requirements.
• Develops and utilizes tracking tools to monitor expenditures by hospitals and community partner organizations, including the submission of accurate and complete budgets, written reports, and financial reimbursement requests.
• Performs detailed reviews of all financial reimbursement workbooks and supporting documentation, follows up with organizations for additional information as needed, and provides regular updates to program staff.
• Develops and uses project management tools and provides technical support as needed, such as assisting in the development of spreadsheets to monitor expenses.
• Creates, assembles, proofreads and sends out meeting agendas and minutes using proper grammar, punctuation and spelling. Updates the Care Connections team calendar and coordinates meetings as needed.
• Maintains internal documentation and record keeping statistics, logs lists, written reports, policy and procedures.
• Tracks and records internal data related to key performance indicators to support the development of grant applications and reports. Administers team surveys and summarizes findings for project leadership as needed.

Qualifications:

• A bachelor?s degree is preferred. An associate?s degree with three to five years of experience in project coordination/management with strong attention to detail and administrative skills in a fast-paced environment is required. An equivalent combination of education and experience sufficient to satisfactorily perform the duties of the job may be substituted
• Strong organizational skills with excellent attention to detail.
• Able to prioritize and handle multiple tasks in an organized and efficient manner.
• Strong written and verbal communication skills, with the ability to communicate and build relationships at multiple levels of an organization, and with diverse stakeholders.
• Strong proficiency in Microsoft Office required, including experience and proficiency in Excel.
• Familiarity with basic financial tracking and accounting procedures is helpful, but not required.
• Must be self-motivated, flexible, and eager to assume a range of responsibilities.
• Must maintain confidentiality and be able to work both independently and as part of a team.
• A high degree of professionalism, poise and tact to facilitate and foster relationships with HANYS? staff, members and partners.