What are the responsibilities and job description for the Epic Ancillary Project Manager position at Healthlink Advisors?

Job Description

Project Overview :

Epic Project Manager to manage projects for the Epic Ancillary applications. Travel is one partial week per month to South Dakota when Epic is onsite. This project starts in February of 2025 and will go through May of 2026.

Key Responsibilities : Project Planning & Management

Develop and execute project plans for Epic implementation, upgrades, and optimization.
Define project scope, objectives, timelines, and deliverables in collaboration with stakeholders.
Manage project budgets, resources, and risks effectively.
Ensure all Epic-related projects align with the organization's goals and compliance requirements.

Stakeholder Collaboration & Communication

Act as the main point of contact between Epic Systems, internal IT teams, clinical leaders, and executive sponsors.

Facilitate meetings and ensure clear communication of project goals, expectations, and updates.

Work closely with Epic-certified analysts, trainers, and end-users to ensure system adoption and success.

System Implementation & Integration

Oversee data migration, system configuration, and interface development between Epic and other hospital systems (e.g., billing, radiology, pharmacy).

Ensure smooth workflow integration for clinical and administrative teams.

Monitor system testing, troubleshooting, and go-live processes.

Change Management & Training

Develop change management strategies to support end-user adoption.

Coordinate with Epic trainers and super-users to facilitate staff training.

Address user concerns and ensure smooth transitions post-go-live.

Performance Monitoring & Optimization

Track project milestones, performance metrics, and system effectiveness.

Identify areas for system enhancements and lead post-implementation optimizations.

Ensure Epic system functionality aligns with regulatory compliance (e.g., HIPAA, Joint Commission standards).

Required Qualifications & Skills : Education & Certifications :

Bachelor's degree in Healthcare Administration, Information Technology, Business, or a related field (Master’s preferred).

Epic Certification(s) preferred.

PMP (Project Management Professional) Certification or similar project management training is highly desirable.

Experience :

3–5 years of experience in healthcare IT project management, preferably with Epic Systems.

Experience with Epic implementations, upgrades, and optimization projects.

Experience as an Epic Project Manager on at least 2 full life-cycle implementations.

Knowledge of healthcare workflows, compliance regulations, and interoperability standards (e.g., HL7, FHIR).

Technical & Soft Skills :

Strong knowledge of Epic’s electronic health record (EHR) system and its applications.

Proficiency in project management tools (e.g., Microsoft Project, Smartsheet, Jira).

Excellent leadership, organizational, and problem-solving skills.

Ability to work cross-functionally with IT teams, clinicians, and hospital administrators.

Strong communication skills and ability to manage multiple projects simultaneously.

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