What are the responsibilities and job description for the Accounts Payable Specialist position at Healthpeak Properties, Inc.?
Position Responsibilities
The Accounts Payable Specialist is a hybrid role responsible for managing the Accounts Payable (AP) process of assigned properties in a detailed and organized manner. This process includes the review, coding, and entry of invoices, responding to vendor inquiries, reconciling vendor accounts, assistance with creating/managing new vendor accounts, and preparing reports to management.
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The Accounts Payable Specialist is a hybrid role responsible for managing the Accounts Payable (AP) process of assigned properties in a detailed and organized manner. This process includes the review, coding, and entry of invoices, responding to vendor inquiries, reconciling vendor accounts, assistance with creating/managing new vendor accounts, and preparing reports to management.
- Invoice Processing
- Assemble, review, and code invoices and check requests
- Flag and clarify any unusual or questionable invoice items or prices
- Research and reconcile invoice discrepancies and issues
- Report erroneous or suspicious invoice activity to AP Manager
- Enter and upload invoices into system
- Monitor accounts to ensure payments are up to date
- Correspond with vendors and respond to inquiries
- Provide supporting documentation for audits
- Maintain accurate vendor records
- Maintain confidentiality of organizational information
- Coordinate proper coverage of assigned properties during planned PTO
- Monitor Accounts Payable Inbox for vendor requests, invoices, etc
- Vendor Set-Up/Maintenance
- Obtain and verify proper documentation (W-9/COI) for new vendor requests
- Update as necessary (Address changes, COI updates/expirations, etc.)
- Maintain files and documentation thoroughly and accurately, in accordance with company policy, SOX guidelines, and accepted accounting practices
- Assist with other projects as needed
- Support for and Adherence to DOC's Corporate Compliance Policies and Procedures
- Attendance is an essential function of the job
- High School Diploma or GEDrequired
- Associate Degree preferred; or at least 1-year equivalent work experience
- Must be technologically savvy, particularly with computers and Microsoft Business Applications (Outlook, Word and Excel), the internet, and associated office equipment
- Thorough knowledge of applicable accounts payable/general ledger systems and procedures, financial chart of accounts and corporate procedures
- Strong problem-solving skills, basic accounting principles knowledge, documentation skills, research and resolution skills, data analysis and multi-tasking skills
- Must be well-organized, detail-oriented, and a self-starter
- Possess strong time management skills
- Ability to communicate effectively verbally and in writing
- Ability to interact with employees, tenants and vendors in a professional manner
- Ability to work independently and with a team in a fast-paced and high-volume environment with emphasis on accuracy and timeliness
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