Program Assitant

JOB DESCRIPTION

TITLE: Program Assistant

REPORTING TO: Program Supervisor

The Program Assistant position is primarily responsible for providing high level administrative support by performing clerical functions such as preparing correspondence, and scheduling of committee meetings. The Program Assistant may also provide direct services to program participants.

DUTIES AND RESPONSIBILITIES

· Accurately and promptly enters data.

· Assists in the preparation of program materials.

· Assists with the storage and distribution of Coalition educational materials.

· Update return mail.

· Facilitate client outreach via phone.

· Participates and assists with health promotions, community activities, and health fairs.

· Prepares all materials needed for monthly committee and/or other Coalition meetings.

· Prepares letters, reports, and other needed materials to support staff, and the providers.

· Prepares and delivers mailings.

· Conducts field work tasks, i.e., mail delivery to the post office.

· Prepares Fax, correspondence, data entry, filings and faxes as needed.

· Updates reports as directed.

· Updates data in MIS system.

· Ensure that copier machine is equipped with paper; provide trouble shooting assistance.

· Performs other duties as deemed necessary to the success of the Coalition.

Performance Standards:

1. Attainment of Annual goals established between supervisor and employee.

2. Annual Performance Appraisal for Administrative Level.

SKILLS AND REQUIREMENTS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Required Experience and Education:

· Bachelor’s Degree in social services, healthcare or related field preferred.

· A minimum of 2 (two) years of experience in a related field of work.

· Training, education and/or experience may be substituted for certain minimum qualifications.

Required Skills and Abilities:

· Able to add, subtract, multiply, and divide.

· Able to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.

· Able to establish and maintain effective working relationship with Coalition staff.

· Able to read and comprehend simple instructions, short correspondence, and memos.

· Able to work effectively with a diverse population and with different management levels.

· Self-directed and able to work with minimal supervision.

· Able to prioritize and work well in a fast pace and changing professional environment.

· Able to travel and drive long distances (valid driver’s license, good driving record, and auto insurance are required).

· Must have excellent interpersonal and critical thinking skills.

· Must have excellent written and oral communications skills (bilingual preferred).

· Customer service skills.

· Detail oriented.

· Understanding of cultural diversity

· Working knowledge of MS Office products (i.e., Excel, Word, and Outlook)

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to sit, talk, hear and use hands and fingers to operate and handle keyboards and controls. The employee is occasionally required to walk and reach with hands and arms. Employee may be required to performed local and non-local travel. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus.

Work Environment

The work environment characteristics described in this document are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise levels in the work environment may vary but are usually moderately quiet.

Job Type: Full-time

Pay: $19.23 - $22.11 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift

Work Location: In person

Salary : $19 - $22