What are the responsibilities and job description for the News Administrative Assistant position at Hearst Media Services?
WCVB is seeking a News Administrative Assistant to support the News Director and other newsroom personnel in meeting the administrative and operational needs of the News Department. You are a key member of the news team with a wide range of responsibilities, including employee onboarding, arranging travel, and event planning. You will also serves as a liaison to other Station departments. The ideal candidate must possess excellent communication skills and the ability to react quickly and calmly under pressure. Being highly organized is a must for anyone applying for this position. Trustworthiness is also a key trait as this individual will be exposed to highly confidential information.
Responsibilities:
Assist the News Director with administrative support for the station’s daily operations including but not limited to the following:
- Take part in recruiting and onboarding new hires, including interns; provide training for new hires in various systems including ADP, Concur and Humanity
- Screen viewer emails, comment line, and phone calls
- Enthusiastically communicate various station and companywide opportunities and initiatives
- Act as liaison between News Department and all other WCVB-TV departments
- Assist newsroom supervisors with weekly ADP timecard approvals and submissions
- Review and distribute electronic schedules as necessary
- Make travel arrangements and prepare expense reports for news managers
- Process tax information and invoices related to vendors, including on-air contributors
- Oversee scheduling of news planning meetings
- Oversee ordering and delivery of office supplies for News Department
- Provide administrative support when needed to other departments and station-wide projects
Qualifications Requirements:
- Maintain confidentiality in all aspects of the position
- Be a strong team player, take initiative, and be an enthusiastic go-to person
- Excellent communication and interpersonal skills
- Must be detail-oriented, a quick learner, and a self-starter
- Must be organized and able to multitask
- Maintain a professional and positive attitude
Diversity Statement
At Hearst Television we tell stories every day. Stories about people of all cultures, backgrounds, perspectives, and identities. That's why, behind the scenes, we believe in being an organization as diverse and varied as the audience we reach, ensuring that the content we create is more compassionate, and more representative of the communities we serve.
Benefits
Hearst's benefit programs are modern, flexible, and designed to focus on you. As a Hearst employee, you and your spouse or partner or dependents would have access to the following benefits.
- Medical | Dental | Vision
- 401(k) matching
- Emotional Wellness Support
- Paid Time Off
- Paid Parental Leave
- LGBTQ Health Services
- Additional benefits to meet your and your family's needs
Hearst Television (HTV) owns and/or operates 35 television and two radio stations serving 27 media markets across 39 states reaching over 22 million U.S. television households. HTV is recognized as one of the industry's premier broadcasting companies and has been honored with numerous awards for distinguished journalism, industry innovation, and community service.
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