What are the responsibilities and job description for the Executive Assistant position at Hearst Television?
KOAT-TV the Hearst Television owned, ABC affiliate in Albuquerque, NM, has an opening for an Executive Assistant. This position provides critical support to the President / General Manager of KOAT-TV 7 by performing confidential assignments, coordinating daily operations of the department, and handling administrative duties. The position also serves as the bridge of communication between the station President / General Manager, internal departments, and the community. Demonstrating leadership to maintain credibility, trust, and support with senior management and staff.
Responsibilities :
- Serves as liaison in establishing and maintaining working relationships both internally and externally, including industry-related boards and professional organizations; exercises confidentially, resourcefulness, and creativity in responding to internal and external inquiries.
- Maintains Outlook Calendar and coordinates meetings with the excellent organization of the administrative office.
- Answers incoming calls; takes messages as needed; refers callers to other internal departments, if appropriate. Addresses viewer concerns and problem-solves when needed.
- Works with our corporate HR team to generate employee contracts.
- Handles administrative and business office correspondence; routes items to other appropriate persons as needed; independently responds to correspondence as appropriate.
- Learn various systems to pull daily, weekly, and monthly reports. Depending on the data collected more specific and specialized reports may need to be pulled as well.
- Oversees and coordinates logistics for key KOAT initiatives and community partnerships.
- Maintains current list of contacts. Maintains current and historical confidential business files (hard copy and electronic).
- Works with others on the FCC Public File and necessary reports.
- Makes travel and accommodation arrangements; prepares expense reports for reimbursement.
- Completes projects and a variety of special assignments by establishing objectives; determining priorities, managing time, gaining the cooperation of others, monitoring progress; problem-solving, and making adjustments to plans.
- Coordinates all station meetings for equipment needs, staff notification, and setup.
- Completes other duties as assigned by the President / General Manager.
- In-person attendance is required.
Qualifications :
Experience :
Diversity Statement
At Hearst Television we tell stories every day. Stories about people of all cultures, backgrounds, perspectives, and identities. That's why, behind the scenes, we believe in being an organization as diverse and varied as the audience we reach, ensuring that the content we create is more compassionate, and more representative of the communities we serve.
Benefits
Hearst's benefit programs are modern, flexible and designed to focus on you. As a Hearst employee, you and your spouse or partner or dependents would have access to the following benefits.
