What are the responsibilities and job description for the Business Office Director position at Hearthstone Wildwood?
We are currently seeking an experienced Business Office Director to oversee the accounting and Human Resource functions at our Gorgeous brand-new Assisted Living and Memory Care community - Hearthstone Wildwood - located in Wildwood/Oxford, FL. Are you a Business Office Manager with experience in senior living or other related industries? Do you have a passion for working with residents and team members to provide them with excellent customer service? If so, we would enjoy the opportunity to speak with you! This is an exciting opportunity to be a part of a senior living start-up! Apply today!
AgeWell Solvere Living is expanding with a BRAND-NEW senior living community located in the gorgeous Wildwood, Florida market! Hearthstone at Wildwood is currently hiring for our brand-new gorgeous Assisted Living and Memory Care community! At Hearthstone Wildwood, we put a high emphasis on the overall wellbeing of our residents and believe in providing excellent care and one of a kind service! Come be a part of the excitement as we prepare to open one of our newest communities! Apply today!
As a Certified Great Place to Work for 6 years in a row, AgeWell Solvere Living proudly offers the following benefits:
- Medical, Dental, and Vision
- Company paid Life Insurance and Voluntary Disability
- Paid Time Off and Holidays
- 401(k) Retirement Savings Plan
At AgeWell Solvere Living, we value Diversity, Equity and Inclusion. To learn more about our philosophy click on the link below:
Our Declaration for Diversity, Equity and Inclusion
Purpose:
The Business Office Director is responsible for financial and certain Human
Resource duties of the Community, as assigned. He/she may manage other
administrative team members and administrative functions.
Responsibilities:
• Codes all invoices for payment.
• Verifies the appropriate approvals on all invoices.
• Provides vendor information to the Accounting department.
• Batches weekly invoices for payment.
• Audits expense reports and petty cash reconciliations.
• Provides month-end close accruals to Accounting department.
• Responds to all vendor inquiries.
• Adheres to the weekly accounting cycle.
• Enters post ancillary charges/fees into billing system.
• Assists General Manager in reviewing Resident bills.
• Assists General Manager with Resident file maintenance.
• Distributes Resident bills in a timely manner.
• Demonstrates an understanding of the components of an accrual basis financial
statement.
• Analyzes variances in departmental payroll vs. budget.
• Understands capital expenditure vs financial statement expense.
• Analyzes revenue by product type.
• Assists General Manager with annual budget process.
• Assists General Manager with analyzing monthly financials.
• Pulls hours from time clock.
• Exports pulled hours into payroll grid.
• Makes necessary approved payroll edits in a timely manner.
• Monitors and controls employee time punches.
• Exports time sheets from payroll system.
• Ensures proper recording into the payroll grid for payroll hours and dollars.
• Processes changes in employee status.
• Monitors payroll check disbursements.
• Archives and discards payrolls at end of each cycle.
• Acts as a point of contact for all HR-related matters.
• Fields any team member relations matters and work in conjunction with the
General Manager on resolving issues.
• Interprets policies and procedures related to Human Resources and communicates
to all employees both proactively and in response to questions.
• Oversees benefits management at Community level, assisting in the open
enrollment process, ongoing benefits communication, and benefits orientation
for new hires.
• Maintains accurate team member files and employment records.
• Administers the recruiting process for new hires, including searching and
screening candidates, tracking applicants, checking references and producing
offer letter.
• Ensures regulatory and legal compliance for all employment-related matters.
• Handles worker’s compensation administration for Community.
• Follows all emergency procedures.
• Understands all safety practices and procedures.
• Communicates effectively with General Manager and other staff.
• Immediately advises Salus Coach, Wellness Director, and General Manager of
any changes in physical and mental health of a Resident.
• Reviews Concierge hours and monthly meetings with Salus Coach.
• Participates in the monthly Manager on Duty coverage.
Purpose:
The Business Office Director is responsible for financial and certain Human
Resource duties of the Community, as assigned. He/she may manage other
administrative team members and administrative functions.
Purpose:
The Business Office Director is responsible for financial and certain Human Resource duties of the Community, as assigned. He/she may manage other administrative team members and administrative functions.
Responsibilities:
Responsibilities:
• Codes all invoices for payment.
• Verifies the appropriate approvals on all invoices.
• Provides vendor information to the Accounting department.
• Batches weekly invoices for payment.
• Audits expense reports and petty cash reconciliations.
• Provides month-end close accruals to Accounting department.
• Responds to all vendor inquiries.
• Adheres to the weekly accounting cycle.
• Enters post ancillary charges/fees into billing system.
• Assists General Manager in reviewing Resident bills.
• Assists General Manager with Resident file maintenance.
• Distributes Resident bills in a timely manner.
• Demonstrates an understanding of the components of an accrual basis financial
statement.
• Analyzes variances in departmental payroll vs. budget.
• Understands capital expenditure vs financial statement expense.
• Analyzes revenue by product type.
• Assists General Manager with annual budget process.
• Assists General Manager with analyzing monthly financials.
• Pulls hours from time clock.
• Exports pulled hours into payroll grid.
• Makes necessary approved payroll edits in a timely manner.
• Monitors and controls employee time punches.
• Exports time sheets from payroll system.
• Ensures proper recording into the payroll grid for payroll hours and dollars.
• Processes changes in employee status.
• Monitors payroll check disbursements.
• Archives and discards payrolls at end of each cycle.
• Acts as a point of contact for all HR-related matters.
• Fields any team member relations matters and work in conjunction with the
General Manager on resolving issues.
• Interprets policies and procedures related to Human Resources and communicates
to all employees both proactively and in response to questions.
• Oversees benefits management at Community level, assisting in the open
enrollment process, ongoing benefits communication, and benefits orientation
for new hires.
• Maintains accurate team member files and employment records.
• Administers the recruiting process for new hires, including searching and
screening candidates, tracking applicants, checking references and producing
offer letter.
• Ensures regulatory and legal compliance for all employment-related matters.
• Handles worker’s compensation administration for Community.
• Follows all emergency procedures.
• Understands all safety practices and procedures.
• Communicates effectively with General Manager and other staff.
• Immediately advises Salus Coach, Wellness Director, and General Manager of
any changes in physical and mental health of a Resident.
• Reviews Concierge hours and monthly meetings with Salus Coach.
• Participates in the monthly Manager on Duty coverage.
Qualifications:
•
High School graduate or equivalent certificate; Associates degree preferred.
• Successful completion of bookkeeping/accounting courses is helpful.
• 3 to 5 years’ progressive experience in office management required.
• Physically able to bend and reach.
• Physically able to sit for extended periods of time.
• Physically able to push and pull and lift up to 40-50 pounds if necessary.
Miscellaneous:
•
May have their picture taken and image used in social media or community
advertising.
• May be video recorded from devices installed by families in residents’
apartments.
• Required to work weekends and holidays as assigned.
• May be required to work on shifts other than the one for which hired.
• May be required to work extended hours (up to 16 hours per day).
• May be exposed to infectious waste, diseases, conditions, etc., including
HIV, AIDS, and Hepatitis B & C viruses.
• May be subject to hostile and emotionally upset Residents due to mental
status.
• Background, criminal, and drug tests may be required according to HR Policies
& Procedures.
• May be asked to submit to random drug test during employment.
