What are the responsibilities and job description for the Senior Accounts Payable Specialist position at Heartland Business Systems?
Job Type
Full-time
Description
Position Summary :
The Senior Accounts Payable Specialist will handle invoice processing, purchase order matching, and auditing of expense reports to ensure compliance with company policies and timely payments. This individual will also serve as a primary resource for AP team members to provide expertise and make recommendations. Success in this role is measured by accuracy, timeliness, and effectiveness in streamlining AP processes and supporting cross-departmental needs.
Roles and Responsibilities / Essential Functions :
- Perform 2-way and 3-way matching of invoices to purchase orders, identifying and resolving discrepancies to ensure timely and accurate payment processing.
- Proactively troubleshoot and resolve invoice matching issues, collaborating with relevant departments to drive quick and effective solutions, and make recommendations to improve processes and enhance efficiency.
- Serve as a primary resource for the team on invoice matching and troubleshooting, provide guidance and support to ensure accurate and efficient processing.
- Consistently meet deadlines, ensuring timely processing of invoices, expense reports, and other AP-related tasks.
- Support audit and reporting functions by preparing documentation for auditor requests and generating ad hoc reports as needed.
- Review and audit employee expense reports to ensure adherence to company policies and procedures.
- Assist with maintenance of expense management system.
Requirements
Competencies :
Required Experience :
Required Skills, Education and / or Certifications :
Preferred Skills, Education and / or Certifications :
Equal Opportunity Employer – Including Disabled and Veterans
