What are the responsibilities and job description for the Program Assistant, Financial Planning and Analysis position at Heartland Community College?
Description
We seek applicants for a full-time position on our Business Office team to provide day-to-day assistance for financial planning and analysis operations at the College. The Program Assistant also will support a variety of business and budget functions as needed.
General responsibilities include but are not limited to- Manage the College Procurement Card (p-card) program and monthly reconciliation. Review monthly reconciliation submissions, contacting p-card users as needed and assisting with new user training. Facilitate a check-out service for College p-cards.
- Facilitate the check-out service for College credit/gas cards. Provide support for College vehicle reservations.
- Conduct product research and analysis related to institutional revenue and expenditure streams. Research, compile data, and create/deliver various reports to assist in analyzing existing or potential College needs.
- Provide budget manager training and development for annual budget process as well as new employees.
- Assist with annual/continuous budget planning and analysis for division and departmental needs.
- Assist Accounts Payable staff with questions as they relate to purchasing, i.e. researching document information, making phone calls to vendors, etc.
- Prepare, process, and maintain all budget journal entries for new fiscal years and budget adjustments throughout the year.
- Assist with developing presentations and leadership discussion points for the monthly Finance Committee meetings of the Board of Trustees.
- Design, implement, and maintain the Business Services/Business Office/Administrative Services webpages
Requirements
- Associate degree or equivalent work experience.
- Excellent written, verbal, and interpersonal communication skills.
- Ability to work effectively and inclusively within a diverse campus community, including with students, employees, and external community members.
- Strong organizational skills, attention to detail, and ability to problem-solve, work independently, and function professional under pressure.
- Proficiency with Microsoft Office applications.
Desired Qualifications
- Professional office support experience.
- Proficiency or familiarity with accounting systems/software.
- Proficiency or familiarity with budgeting processes.
Review of applications will be ongoing.
Heartland Community College is an equal opportunity institution.
HCC values equity, diversity and inclusion. We create a collegial and welcoming culture by taking collective responsibility in the creation, protection, and enhancement of an equitable, diverse, and inclusive campus community.
