What are the responsibilities and job description for the Program Assistant, Marketing position at Heartland Community College?
Description
We seek applicants for a full-time position to provide administrative support for the Marketing department. The Program Assistant will support the implementation of Marketing projects along with financial and budgeting processes for the department. This position will also track all expenditures and prepare requisitions and vouchers for departmental purchases.
General responsibilities include but are not limited to
- Assist the Executive Director in managing the Marketing budget, tracking all fiscal year expenditures for the department, such as advertising and print items to ensure fiscal decisions are made to maximize College resources.
- Enter requisitions, vouchers, process invoices, and manage other fiscal responsibilities for the department in PeopleSoft.
- Reconcile Business Office expense records to actual and track against budget.
- Serve as the department’s liaison to the Business Office for purchasing and spending activities, ensuring that the department complies with all College fiscal policies and procedures.
- Provide direct assistance to Marketing colleagues in administrative support and the scheduling, coordination, and completion of projects.
- Assist with daily operations of the Marketing department.
- Support Marketing staff by managing memberships, registrations, travel, catering, appointments, and other administrative tasks.
- Oversee the ordering and storage of office supplies and promotional items.
- Provide telephone and public reception in a courteous and professional manner for the Marketing department. Give general information and direct inquiries as appropriate.
- Provide technical support for the smooth operation of office equipment. Order supplies, request equipment repair and maintenance as necessary.
- Maintain emphasis on being an exemplary brand ambassador for the College as duties and responsibilities are fulfilled.
- Engage in regular professional development in order to stay current with evolving technologies and other best practices.
Requirements
- Associate degree or appropriate education/experience.
- Experience working with budgets, invoices, and tracking expenditures.
- Excellent written, verbal, and interpersonal communication skills.
- Strong organizational, attention to detail, and problem-solving skills.
- Proficiency with Microsoft Office applications.
- Ability to interact positively and effectively within a diverse campus community, including with students, employees, vendors, and community members.
Desired Qualifications
- Professional experience in an administrative support role.
- Experience with marketing and/or communications.
Applications submitted by April 16, 2025 will receive priority consideration, with review of applications continuing as needed.
Heartland Community College is an equal opportunity institution.
HCC values equity, diversity and inclusion. We create a collegial and welcoming culture by taking collective responsibility in the creation, protection, and enhancement of an equitable, diverse, and inclusive campus community.
