What are the responsibilities and job description for the Administrative Specialist position at Heartland Consulting?
Job Description
Overview:
We are seeking a highly motivated and detail-oriented individual.The selected candidate will provide operational and administrative support across various branches and sections, ensuring efficient execution of duties and seamless communication within the organization.
Key Responsibilities:
Company Description
Founded in 2009 by a Marine Corps Veteran, Heartland is fully committed to its vision–to “Create Value for America.” We are working to realize this vision by combining our deep understanding of Federal agency operations, demands, and requirements with the management consulting, information technology, financial management and business services experience our clients need to be successful. We are passionate about making government and commercial agencies more successful at fulfilling their mission and serving their stakeholders. We make your mission ours. Heartland works with clients to maximize efficiencies through innovation, to execute the program based on the highest professional standards and to drive towards success meeting expectations for higher efficiency of operations. Our consulting services are a superb complement to the government’s core mission of efficiency, economy, and security allowing us to serve across a wide range of agencies.
A certified Native American-owned SBA certified Veteran-Owned Small Business located in McLean, VA, we are dedicated to providing employment opportunities to our Nation’s veterans.
Founded in 2009 by a Marine Corps Veteran, Heartland is fully committed to its vision–to “Create Value for America.” We are working to realize this vision by combining our deep understanding of Federal agency operations, demands, and requirements with the management consulting, information technology, financial management and business services experience our clients need to be successful. We are passionate about making government and commercial agencies more successful at fulfilling their mission and serving their stakeholders. We make your mission ours. Heartland works with clients to maximize efficiencies through innovation, to execute the program based on the highest professional standards and to drive towards success meeting expectations for higher efficiency of operations. Our consulting services are a superb complement to the government’s core mission of efficiency, economy, and security allowing us to serve across a wide range of agencies. A certified Native American-owned SBA certified Veteran-Owned Small Business located in McLean, VA, we are dedicated to providing employment opportunities to our Nation’s veterans.
Overview:
We are seeking a highly motivated and detail-oriented individual.The selected candidate will provide operational and administrative support across various branches and sections, ensuring efficient execution of duties and seamless communication within the organization.
Key Responsibilities:
- Assist in overall Division/Branch/Section operations, including communication and coordination with internal and external organizations through various methods.
- Develop and process reports, written communications, and coordination packages for review and finalization.
- Support the digital enablement of survey administration.
- Manage, maintain, and modify organizational calendars and schedules as needed.
- Assist in Electronic Records Management activities.
- Plan, coordinate, facilitate, and execute organizational meetings, including room reservations and seating arrangements.
- Track, monitor, and report task assignments and ensure timely completion of all suspense items.
- Provide full support in travel management, including booking, itinerary planning, and logistics.
- Proficiency in workflow and project management tools such as Smartsheets, Google Workspace products, and Office 365.
- Strong ability to synthesize and format talking points, briefings, presentations, and meeting notes into concise and effective communication deliverables.
- Experience in creating visual products such as 1-pagers, infographics, and social media posts to support division-specific needs.
- Excellent organizational and multitasking skills with the ability to work in a fast-paced environment.
- Strong written and verbal communication skills.
- Prior experience supporting a government or military organization is a plus
- Active Secret Clearance required.
Company Description
Founded in 2009 by a Marine Corps Veteran, Heartland is fully committed to its vision–to “Create Value for America.” We are working to realize this vision by combining our deep understanding of Federal agency operations, demands, and requirements with the management consulting, information technology, financial management and business services experience our clients need to be successful. We are passionate about making government and commercial agencies more successful at fulfilling their mission and serving their stakeholders. We make your mission ours. Heartland works with clients to maximize efficiencies through innovation, to execute the program based on the highest professional standards and to drive towards success meeting expectations for higher efficiency of operations. Our consulting services are a superb complement to the government’s core mission of efficiency, economy, and security allowing us to serve across a wide range of agencies.
A certified Native American-owned SBA certified Veteran-Owned Small Business located in McLean, VA, we are dedicated to providing employment opportunities to our Nation’s veterans.
Founded in 2009 by a Marine Corps Veteran, Heartland is fully committed to its vision–to “Create Value for America.” We are working to realize this vision by combining our deep understanding of Federal agency operations, demands, and requirements with the management consulting, information technology, financial management and business services experience our clients need to be successful. We are passionate about making government and commercial agencies more successful at fulfilling their mission and serving their stakeholders. We make your mission ours. Heartland works with clients to maximize efficiencies through innovation, to execute the program based on the highest professional standards and to drive towards success meeting expectations for higher efficiency of operations. Our consulting services are a superb complement to the government’s core mission of efficiency, economy, and security allowing us to serve across a wide range of agencies. A certified Native American-owned SBA certified Veteran-Owned Small Business located in McLean, VA, we are dedicated to providing employment opportunities to our Nation’s veterans.
