Paralegal - Corporate Governance and IP - Remote

Paralegal - Corporate Governance and IP (Primarily Remote)

Heartland Dental is looking to expand our team! As a Paralegal - Corporate Governance and IP at Heartland Dental, you must be capable of handling a substantial workload in a fast‐paced, dynamic in‐house legal department where you’ll be part of the team assisting with various strategic transactions and corporate governance activities. You’ll thrive in this role if you have strong communication skills and are a detail-oriented, proactive problem solver. We are looking for a flexible and positive team player who is professional and service‐oriented at all times.

Heartland Dental proudly supports 1,685 doctor‐led dental offices and more than 20,696 team members across the country as they deliver the highest quality dental care and experiences to the communities they serve while providing exceptional careers and creating value for our stakeholders. We are hard‐working, fun‐loving, and fast‐growing – looking for our next perfect fit!

Reporting to the Manager, Sr. Corporate Paralegal – Corporate Governance and IP, the primary duties and responsibilities of this position include:

• Drafting and revising corporate governance documents, such as articles of incorporation, bylaws, operating agreements, minutes, resolutions, and other documents to support the formation, maintenance, and dissolution of business entities.
• Maintaining entity and matter management databases.
• Preparing organizational charts and reports.
• Organizing and maintaining corporate records to ensure accuracy and completeness.
• Supporting the management of state service mark filings and other IP processes.
• Assisting with the preparation and maintenance of various corporate and regulatory filings.
• Conducting legal research on corporate governance matters, intellectual property laws, and regulatory requirements.
• Responding to inquiries related to corporate data or historical information.
• Conducting due diligence and providing support for corporate transactions.
• Identifying and implementing improvements to current workflows.

Minimum Requirements:

• Associate’s degree with 2 years of corporate and/or IP paralegal experience OR 4 years’ experience in a corporate legal department, law firm, or related field.
• Working knowledge of corporate governance principles, company subsidiary structures, and IP practices.
• Practical knowledge of legal concepts.
• Strong computer skills, including proficiency in Microsoft 365 business applications (Outlook, Word, PowerPoint, Excel).
• Strong organizational skills, accuracy, and attention to detail.
• Ability to maintain proprietary, trade secret, and confidential information.
• Excellent verbal and written communication skills, along with a high level of maturity, personal initiative, and sound judgment.
• Ability to thrive in a fast-paced, deadline-driven environment with a strong focus on collaboration.
• Some travel may be required for onboarding, training, team offsites, company events, etc.
• Access to adequate internet service and a confidential/private/dedicated workspace for remote work.

Desired Requirement:

• This position is eligible for remote work; however, preference will be given to candidates who can work a hybrid schedule. This involves working onsite twice a month at either the Effingham, IL, or St. Louis, MO, support office.

Physical Requirements:

• The ability to perform essential duties satisfactorily with or without reasonable accommodation. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties of the position
• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds occasionally.

We put our people first at Heartland Dental, and that shows in our generous benefits package.

• Company retains the sole discretion to change the duties of the position at any time.
• We provide all employees and applicants for employment the protections of federal, state, and local laws affording equal opportunity in employment.