What are the responsibilities and job description for the Secretary/Receptionist position at Heat Pump Design,Inc?
```Duties:```
- Greet and welcome visitors in a professional and friendly manner
- Answer and direct phone calls, take messages, and provide information to callers
- Schedule appointments and maintain calendars
- Assist with administrative tasks such as filing, photocopying, and organizing documents
- Perform data entry and maintain electronic and paper records
- Coordinate meetings, conferences, and events
- Assist with order entry and inventory management
- Handle incoming and outgoing mail and packages
- Maintain a clean and organized reception area
```Qualifications:```
- Proven experience as a receptionist or secretary
- Proficient in using Google Suite (Gmail, Google Docs, Google Sheets)
- Knowledge of medical office procedures is a plus
- Strong organizational skills with the ability to multitask and prioritize tasks
- Excellent communication skills, both verbal and written
- Familiarity with phone systems and ability to handle multiple phone lines
- Attention to detail and accuracy in data entry and record keeping
- Ability to type quickly and accurately
- Strong interpersonal skills with the ability to interact professionally with clients, staff, and visitors
- Experience in event planning is a plus
This is an excellent opportunity for someone who is organized, detail-oriented, and enjoys providing exceptional customer service. If you are looking for a role where you can utilize your administrative skills in a professional environment, we encourage you to apply.
Please note that this position may require occasional evening or weekend work for special events or meetings.
To apply, please submit your resume along with a cover letter highlighting your relevant experience.
Job Type: Full-time
Pay: From $14.00 per hour
Schedule:
- 8 hour shift
Work Location: In person
Salary : $14