Advanced Bookkeeping Specialist

Responsibilities

Standard of Performance

*Core Responsibilities

• Managing and analyzing cash flow spreadsheet daily. Such as: record daily bank balances to spreadsheet, verifying and updating cash inflow, verifying and updating cash outflow, verifying and updating cash inflow and cash outflow expected, clearing checks posted to bank daily. (Daily Bank vs. Book cash balance reconciliation)
•  Using bank website daily to verify cash balances and bank transactions.
• Print daily direct deposits for (4) operating accounts.
• Print cleared check report daily.
• Sending cash flow reports and daily balance reports to CEO/CFO daily.
• Analyzing cash balance data and transferring money between bank accounts as needed.
• Managing and funding (4) debit card accounts (as needed) via online banking system.
• Managing and reconciling bank statements for (17) banks accounts monthly. Such as posting journal entries to general ledger for all bank accounts, reconciling payroll company entries on payroll account bank statements to general ledger.  
• Accounts payable management such as:  sorting, coding and posting invoices for (6) companies; issuing checks weekly for all (6) companies; coping all checks, attach to invoices and file in cabinets.
• Maintaining accounts payable filing system; which includes knowledge of retention guidelines.
• Record checks written to cash flow worksheet outstanding checks tab and clearing checks.
• Manage security deposits account management for Hoffman SummerWood Assisted and Independent Living facility.

*Communication

•  Effectively communicates daily cash balances per bank vs. check book.
•  Meet with CEO/President & CFO regularly regarding cash status and accounts payable status.
•  Communicating with vendors regarding invoices and balances.

Technology/System

• Proficient in Excel
• Experience with Meditech or with a similar hospital/medical accounts payable system.
• Familiarity with online banking systems
• Experience with General Ledger system and monthly journal entries.

*Customer Service

•  Vendor relations; works well with accounting and accounts receivable staff.

Staff Meetings

• Must attend all required staff meetings as determined by CEO/President and CFO.

Education & Experience

• Associates Degree (preferred)
• Minium of 5 years experience in accounts payable and cash management.