Event Planner

Job Title: Event Planner

Location: Hauppauge, NY

We are Hedge Fund Tech Connect, a dynamic community established in 2004, that brings together nearly 500 influential executive-level decision-makers within the alternative finance sector. Collectively representing more than $5 trillion in assets, we are synonymous with innovation and offer an engaging calendar of events, including quarterly, monthly, and weekly gatherings, both in-person and virtual.

HFTC is seeking a dynamic Event Planner to lead the planning, marketing, and execution of high-quality networking events in the tri-state area. The ideal candidate will manage sponsor and member engagements, oversee event logistics, and ensure successful delivery of events with a focus on maximizing ROI.

This role requires someone who can work independently yet thrive in a collaborative team environment, with a positive "can-do" attitude and a commitment to the team's overall success.

• 
  Event Planning & Execution:
  • Lead end-to-end planning and execution of events from concept to completion.
  • Host in-person events in the tri-state area.
  • Oversee event logistics, including venue selection, contract negotiation, vendor management, and event staffing.
• Marketing & Communication:
  • Market events to sponsors and members to ensure high attendance and engagement.
  • Maintain the group portal, including admin, member, and sponsor sections.
  • Communicate event details and updates to both sponsors and members.
• Budgeting & Performance Analysis:
  • Develop and manage event budgets, ensuring cost-effectiveness and adherence to financial guidelines.
  • Monitor and analyze event performance metrics to optimize strategies and maximize ROI.
• Sponsor & Member Engagement:
  • Act as the primary liaison for sponsors, ensuring their satisfaction and addressing any concerns.
  • Solicit and onboard new sponsors and members, maintaining strong relationships with all stakeholders.
• Collaboration & Creativity:
  • Collaborate with creative teams to develop event themes, branding, and content that resonate with target audiences.
  • Work effectively both within a team and independently, contributing to the overall success of HFTC.

• 
  Proven experience in event planning, ideally within a networking or membership-based organization.
• Strong organizational and project management skills with the ability to manage multiple events simultaneously.
• Excellent communication and interpersonal skills.
• Ability to work in a fast-paced environment and meet tight deadlines.
• Proficiency in using event management software and Microsoft Office Suite.
• Creative thinker with a keen eye for detail and a passion for delivering high-quality events.
• Experience in budgeting and performance analysis.

• 
  $65,000 base salary with significant Performance and Sales Incentives
• Regular in-office hours: 8 AM - 5 PM, Monday through Friday.
• Flexibility to accommodate event schedules (e.g., starting late the day after a night event).
• 401k with Matching.
• Health/Dental/Vision/Life Insurance.
• Generous Paid Time Off.

We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class.