About the job Paralegal
Paralegal (Full-Time)
Full Time
CHANTILLY, VA, US
Salary Range : $50,000.00 To 60,000.00 Annually
SUMMARY
Under the direction of the Director of Accounting, the Accounts Payable / Payroll Specialist is responsible for processing invoices and reimbursements received for payment in an accurate, efficient and timely manner; as well as, processing non-exempt and exempt payroll as needed. The position calls for flexibility, excellent interpersonal skills, and the ability to work well with all levels of internal management and staff, as well as outside vendors.
DUTIES, TASKS AND RESPONSIBILITIES :
- Dual responsibility in preparation of payments for invoices and expenses received, as well as processing payroll :
Accounts Payable (AP). Tasks may include :
Prepare vouchers for payment of invoices including general ledger codingVerify the descriptions, spelling and presentation of expense data entered into the AP system and verify they conform to Firm or client standardsUse Certify to reconcile credit card statements, including tracking down of missing receipts, adjusting vouchers, and entering details into accounting systemUse Certify to process expense reports for reimbursement and enter details into accounting systemPrepare payroll deduction authorization forms for personal expenses on firm issued credit cardsRequest creation of new vendors and obtain W9; update vendor records as neededPrepare annual 1099 reportingCut live checks for approved vouchers and process "dummy" checks for ACH / wire paymentsTrack monthly invoices and ensure timely receipt to align with budget plansPayroll tasks may include :
Maintain payroll information by collecting, calculating, and entering dataEnsure integrity of payroll records regarding self-service changes to deductions, direct deposits, and addresses; as well as profile changes for titles and department codesDetermine if address changes require changes to state and local taxesPrepare reports by compiling summaries of earnings, taxes, deductions, paid time off, floating holidays, disability, and nontaxable wagesAnalyze ADP invoicing for tax adjustmentsResolve payroll discrepancies by collecting and analyzing informationMaintain payroll operations by following policies and procedures; reporting needed changesMaintain employee confidence and protects payroll operations by keeping information confidentialIdentify state and local tax registration requirements and updates ADP and employee records as necessaryEnsure employees local tax payments are processed accurately and submitted timelyAdministrative Duties
Perform administrative duties as necessary for the Support Service Group. These duties may include :Assist in the development and implementation of procedures and policies related to the AP processes as necessaryAdherence to business standards and proceduresPerform review and analysis of special projects as assigned keeping management properly informedReview and summarize miscellaneous business and operational reports and documents; prepare background documents and communications as necessaryOther related duties as assigned.SKILLS, KNOWLEDGE AND ABILITIES :
Essential Skills
Written and oral communication skills in EnglishCritical thinker, with excellent analytical abilities essentialComputer / office productivity software skillsAbility to function in a high energy fast paced environmentAbility to work effectively in a culturally diverse work groupAbility to maintain an atmosphere where team spirit thrives on cooperation, trust, and empowermentAbility to improve quality, cost, delivery, and productivity through continuous improvement activitiesPreferred Skills
Prior experience with Orion Law software or other law firm time & billing softwarePrior experience with ADP Workforce NowWorking knowledge of multi-state employer requirementsBasic knowledge of accounting principles and general ledgeQUALIFICATIONS :
Bachelor's degree; or relevant Military or work Experience will be considered in lieu of degreePHYSICAL DEMANDS :
Includes but is not limited to listening, talking, concentrating, standing, sitting, bending and reaching
Salary : $50,000 - $60,000
