What are the responsibilities and job description for the Estimating Coordinator position at Hedrick Brothers Construction?
Primarily provides technical and administrative assistance to Estimators. Additionally, the Estimating Coordinator will support the Preconstruction Team, Project Managers and Marketing Team.
Essential Duties And Responsibilities
Essential Duties And Responsibilities
- Bid Coordination & Distribution – Coordinate with Estimator:
- Set up the bid file in Procore and S Drive.
- Time-stamping and tracking all incoming plans, specs, and print materials.
- Upload plans and specs into Procore and S Drive.
- Develop bid invitations for distribution. Follow-up with Subcontrctors' bid invitation distribution with telephone confirmation of intent to bid
- Confirm adequate coverage of each bid package.
- Maintain accurate and up-to-date vendor listing.
- Preliminary plans and specifications review.
- Takeoffs using estimation software.
- Create scope sheets for relevant project scopes.
- Preliminary review and qualification of subcontractor bids
- Discuss the scope of work with specialty contractors and create bid RFI’s as necessary. Maintain a RFI log.
- Maintain current bid status and participant status for each project.
- Distribute addenda to subcontractors/suppliers.
- Work on multiple projects at a time to carry out Bid Coordination duties.
- Schedule site visits as required and document site conditions.
- Become proficient in and utilize Procore wherever necessary.
- Provide administrative assistance.
- Maintain accurate and up-to-date vendor listing.
- Attend preconstruction meetings and take meaningful and comprehensive notes. Create Meeting Agendas, Meeting Minutes, Drawing Logs, RFI Logs in Procore. Distribute to the appropriate parties in a timely, accurate and professional manner.
- Generate Spreadsheets of key project contacts and distribute to all related parties.
- Set up project framework in Procore: entering Subcontractor, Consultant, Architect and Owner/Owner’s Rep contact information into database.
- Keep and maintain Action Items List with necessary back-up sketches, drawings and changes.
- Assist in setting-up job kick-off meetings including, but not limited to:
- Making conference room arrangements on or off-site.
- Setting up virtual meetings and sending meeting invitations.
- Creating and distributing Meeting Agenda utilizing Procore.
- Gathering all plans, specifications and reference materials as necessary.
- Creating Display Boards of Schedules and Site Logistics.
- Having sign-in sheet ready and collect contact information of all meeting attendees.
- Internship and/or prior work experience preferred but not required.
- High School Diploma or General Education Degree (GED) required.
- Bachelor’s degree in Construction Management, Business Administration or Civil Engineering preferred.
- Proficient knowledge of Microsoft Office, On-Screen Takeoff, Bluebeam, and Timberline estimating required.
- Reliable transportation and a valid, Florida Driver License required.
- Ability to sit with back at a 90-degree angle for up to 8 hours per day.
- Ability to look at a computer for up to 8 hours per day.
- Full dexterity of wrists and fingers required with repetitive motions.
- Ability to occasionally lift, push, pull or carry up to 30 pounds.
- Ability to regularly lift, push, pull or carry up to 10 pounds.
- Ability to navigate a construction site including uneven walkways, crawl spaces, etc.
- Ability to occasionally lift files, open filing cabinets and bend or stand on a stool as necessary.
