What are the responsibilities and job description for the Administrative Assistant II position at Hedy Holmes Staffing Services?
Position: Administrative Assistant II
Pay Rate: $25.95 /hourly
Location: Stockton, CA
Schedule: Monday – Thursday, 8:00am – 5:00pm | Friday, 8:00am - 12:00pm
Job Description:
The Administrative Assistant II will provide comprehensive administrative support to ensure efficient operation of the office. This role involves managing schedules, coordinating meetings, and handling correspondence while maintaining a high level of professionalism and confidentiality. The ideal candidate will possess strong organizational skills, attention to detail, and the ability to multitask in a fast-paced environment.
Duties and Responsibilities:
- Organize and manage the day-to-day activities of an assigned office to assure efficient and effective office
operations. Establish work procedures; lead and direct student workers and lower level staff. - Perform administrative functions for an assigned administrator(s), programs or services; develop and
proofread a wide variety of agendas, minutes, reports, letters and memoranda from rough draft or verbal
instruction; independently compose correspondence related to assigned area of responsibility. - Coordinate communication between the administrator(s) and staff, students, faculty, vendors, and the public;
obtain and provide information, coordinate activities and resolve issues. - Establish, maintain and revise manual and computerized filing systems, departmental reports and mailing lists,
databases and other necessary records. Verify data for accuracy, completeness and compliance with
established and mandated requirements. - Establish practices and procedures to protect and maintain confidentiality of records.
- Screen telephone calls and visitors; respond to inquiries and requests from students and the public; take and relay messages; schedule conference calls; receive concerns and complaints presented by students, faculty, staff, applicants, vendors, and the public.
- Schedule and maintain calendar (s) including meetings, conferences, appointments and travel arrangements for assigned administrator(s), faculty or staff.
- Research District policies, procedures and practices for assigned administrator (s), faculty or staff.
- Compile data and information; prepare and submit for approval reports as necessary
- Monitor budget expenditures and account balances; provide reports for management for budget development
- Enter requisitions and disbursement vouchers into the financial software system; process and route invoices for payment.
Qualifications:
- High School diploma or GED.
- Additional clerical or administrative training is preferred.
- Three (3) years of increasingly responsible administrative experience.
Salary : $26
