What are the responsibilities and job description for the Adminstrative Assistant/Receptionist position at Heggie Law Firm LLC?
Job Overview
Growing suburban estate planning law firm located in Glenview area has an immediate opportunity for an administrative assistant. The ideal candidate must be organized, possess strong verbal and written communication skills, be efficient and be detail oriented with MS products and Outlook. Prior law firm experience a plus but not required. Salary commensurate with experience.
Responsibilities
- Greet visitors at the front desk and manage incoming calls
- Draft correspondence and template legal documents such as deeds, powers of attorney, real estate transfer forms
- Assist with office management duties, including maintaining supplies and organizing office space.
- Create and fill client electronic files
- Proofread documents for accuracy and clarity before distribution.
- Assist with signings, including scanning & compiling originals and copies of signed documents
- Maintain firm calendar for client meetings, signings, probate court deadlines and other attorney obligation
- Assist with invoicing of clients
- Process mail deed originals to client, file returned trust/estate distribution receipts, calendar court dates
- Assist with maintaining office, i.e. help stock office supplies, water, coffee, glasses, napkins, candy dishes, business card trays, pen trays
- Answer phones and welcome clients who are in office to meet attorneys or to sign and/or notarize documents
- Confirm client appointments via email or phone one day before meeting
Job Type: Full-time
Pay: $20.44 - $21.19 per hour
Expected hours: 40 per week
Schedule:
- Day shift
Work Location: In person
Salary : $20 - $21