What are the responsibilities and job description for the Receptionist position at Heidrick & Struggles?

Heidrick & Struggles (Nasdaq : HSII) is a premier provider of global leadership advisory and on-demand talent solutions, serving the senior-level talent and consulting needs of the world's top organizations. In our role as trusted leadership advisors, we partner with our clients to develop future-ready leaders and organizations, bringing together our services and offerings in executive search, diversity and inclusion, leadership assessment and development, organization and team acceleration, culture shaping and on-demand, independent talent solutions. Heidrick & Struggles pioneered the profession of executive search more than 70 years ago. Today, the firm provides integrated talent and human capital solutions to help our clients change the world, one leadership team at a time.®

Additional information on the firm can be found at www.heidrick.com.

Job Description : Who We Are

Heidrick & Struggles (Nasdaq : HSII) is a premier provider of global leadership advisory and on-demand talent solutions, serving the senior-level talent and consulting needs of the world's top organizations. In our role as trusted leadership advisors, we partner with our clients to develop future-ready leaders and organizations. bringing together our services and offerings in executive search, diversity and inclusion, leadership assessment and development, organization and team acceleration, culture shaping and on-demand, independent talent solutions.

Heidrick & Struggles (H&S) pioneered the profession of executive search more than 70 years ago. Today, the firm provides integrated talent and human capital solutions to help our clients change the world, one leadership team at a time.®

Additional information on the firm can be found at www.heidrick.com.

Role Responsibilities

The Receptionist for the New York City office must be highly organized, professional, and polished in a fast-paced environment. This role requires the individual to be in office 5 days a week. The ideal candidate is proactive, independent, and efficient, capable of managing multiple tasks with minimal supervision. This individual must be comfortable sitting at the front desk of the office while juggling other office-related tasks. The Receptionist will need to handle last-minute changes and challenges with urgency and effective solutions. Strong business ethics-honesty, integrity, and discretion-are essential, along with the ability to work collaboratively and coordinate seamlessly across all levels of the organization. The Receptionist must also communicate effectively with individuals at all levels, from entry-level staff to C-suite executives.

Guest Management & Office Support :

Greet visitors and vendors in a cordial and professional manner and direct them to their respective space.
Act as main contact for all Heidrick & Struggles guests and visitors including scheduling conference rooms, office space and videoconferences.
Managing Robin, ensuring there aren't any issues with overlapping / canceling reservations
Preparing & greeting new hires on their first day
Stay abreast of personnel changes throughout the company; know the key players and organizational structure.

Office Communications & Support :

Effectively screen calls and take messages in a pleasant and professional manner.

Screen and route unsolicited calls and emails efficiently.

Maintain reception area, conference rooms and caf.

Maintain up to date phone lists, office map and general office information.

Provide administrative back-up support to consultants on ad-hoc basis as coordinated with the Office Administrator.

Efficiently organize and prioritize workload for multiple teams and / or projects.

Living Our Values :

Acting as a culture carrier; contributing to office and / or firm initiatives.

Partnering well across a multitude of stakeholders with the aim of developing productive and trusting relationships with colleagues across the firm.

Fostering an environment of collaboration; viewed as a team player.

Demonstrating self-awareness, humility, empathy, and open-mindedness in the workplace.

Basic Role Qualifications

High school education required; college degree desired.

Minimum 5 years of office / reception experience required.

Available to work in-office Monday through Friday during regular business hours.

Proficient knowledge of all Microsoft Office products. Minimum keyboarding skills of 60wpm.

Excellent communication skills, verbal, written and listening.

Experience dealing with people at all levels of an organization, getting and giving often complex and sensitive information in both verbal and written communications.

Preferred Role Qualifications

Professional services experience

Prior guest or customer service experience preferred.

Demonstrate business acumen and financial awareness.

Experience with proprietary database environments

Demonstrate effective and accurate proofreading and editing skills.

Flexible to work overtime, when needed.

Pay Range Guidelines for this Position :

The salary range for this position is 50000 USD to 60500 USD. Compensation is based on several factors including but not limited to education, work experience and skills. In addition to your salary, Heidrick & Struggles offers discretionary bonuses (subject to eligibility requirements) and a comprehensive benefits package including : medical, dental, vision, disability leave, parental leave, paid time off and 401k contribution (all benefits are subject to eligibility requirements). Note : we have a location based compensation structure; there may be a different range for candidates in other locations.

Heidrick & Struggles is an equal opportunity employer committed to hiring qualified protected veterans and individuals with disabilities. All qualified applicants will be considered for employment without regard to race, color, religion, creed, age, sex, national origin, gender identity or expression, sexual orientation, disability, marital status, veteran or military status, or citizenship status.

Salary : $50,000 - $60,500

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