Contract Administrator / Compliance Officer

Introduction:

Helium Leak Testing, Inc. excels in leak testing services for research, industrial, commercial, and production operations in all aspects of the NDT industry. Additional services include sales or lease of leak detectors and associated equipment. HLT, Inc also offers calibration, maintenance and repair services for leak detection and vacuum equipment. HLT, Inc. is seeking a highly motivated Contract Administrator/Compliance Officer.

Full Job Description:

The Contracts Administrator/Compliance Officer supports the contracts administration process, ensuring the fulfillment of all contractual obligations while managing complex contractual negotiations and relationships. With a specific focus on aerospace and defense projects, this role requires a proactive approach to contract strategy, risk management, and compliance. The Contracts Administrator/Compliance Officer is expected to mentor junior team members, enhance contract processes, and drive successful project outcomes.

Job Responsibilities:

• Lead review, redline and negotiate contracts with clients and vendors, including but not limited to flow down clause requirements, nondisclosure agreements, contract, terms and conditions, and other related legal documents.
• Prepare quality assurance correspondence and documentation from pre-award through closure of highly technical aerospace and defense projects.
• Support identification, development, and implementation of new contract clauses and flow down requirements.
• Complete contract review and acceptance.
• Proactively identify and resolve issues regarding risk, profit, contractual provisions, client expectations, and support, applying advanced problem-solving skills.
• Effectively manage change control and issue resolution
• Collaborate with cross-functional teams to support contract administration and ensure seamless contract execution and compliance across departments.
• Work with team to ensure company is compliant with customer Purchase Order requirements.
• Mentor team members and lead training initiatives on best practices in contract management.
• Developing and overseeing control systems to prevent or deal with violations of legal guidelines and internal policies.
• Promoting compliance within the organization and establishing compliance programs and systems to mitigate compliance risk.
• Conduct routine audits to identify potential weaknesses and noncompliance situations.
• Complete customer requested technical survey’s, checking compliance to call outs mentioned within the survey’s.
• Other administrative duties as assigned to support the organization.
• Maintain compliance of NIST800-171, ISO17025, ITAR, DFAR and other requirements for company policies and procedures.

Skills and Qualifications:

• Expertise in ITAR compliance, including commodity jurisdiction requests, Technical Assistance Agreements, and Licensing. Experience with Export Administration Regulations (EAR) is a plus.
• Strong experience with commercial aerospace and federal government contracts, including FAR, DFAR, and flow-down requirements.
• Ability to interpret and understand customer and industry specifications, i.e., ISO, ASME, MIL STD, AS, etc.
• Knowledge of Microsoft products including Windows, Word, Excel, etc.
• Attention to Detail
• Personal Effectiveness/Credibility
• Flexibility/Time Management
• Related experience within an aerospace/defense environment
• Requires 4 years’ experience in contract administration
• Requires U.S. citizenship

Education and Experience:

· Bachelor’s degree or equivalent work experience preferred

Compensation/Benefits:

· Full-time in-person position; Monday-Friday from 8:00am – 4:30pm

· Progressive wage within the industry and based upon candidate’s experience.

· Hourly - $27.00 - $35.00 per hour

· Excellent benefits package including Paid time off, Medical, Dental, and IRA plans

· Great opportunities for growth and advancement for the right candidate.

If you are ready to take your career to the next level and contribute to a dynamic team at Helium Leak Testing, Inc., we invite you to apply today!

Job Type: Full-time

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off

Schedule:

• 8 hour shift
• Monday to Friday

Ability to Commute:

• Simi Valley, CA 93063 (Required)

Ability to Relocate:

• Simi Valley, CA 93063: Relocate before starting work (Required)

Work Location: In person

Salary : $27 - $35