Assistant to the Township Manager

Company Overview

Hellam Township is a dedicated municipal government entity committed to serving its community through effective governance and local services. With a small team of 17 employees, we focus on enhancing the quality of life for our residents.

ASSISTANT TO THE TOWNSHIP MANAGER

DUTIES AND RESPONSIBILITIES:

• Manage Township complaints by assigning to the appropriate department head and follow through to resolution
• Oversee On-lot Disposal System (OLDS) program including: maintaining records, logging septic permits, sending notifications to township residents through bulk mailing, issuing repair letters, involving the Zoning Officer when formal citations need to be made
• Log Right to Know forms and process as directed by the Right to Know Officer
• Update Current Tax Billing property owners’ list and OLDs spreadsheet as new owner information becomes available
• Acts as the Safety Committee Facilitator
• Coordinate with the Township Manager to ensure that the Non-Uniform Employee Handbook, forms and Position Profiles are reviewed and updated every four years
• Provide support to the Supervisors, non-uniform staff, Boards and Committee members with the day-to-day questions of using their individual electronic devices
• Assist all staff with the Digium Phone system for password issues
• Maintain all office equipment throughout the Administrative and Public Works Offices
• Ensure follow up on projects as assigned by the Township Manager
• Compile weekly reports for all current and completed activities to the Township Manager
• Submit approval request to the Township Manager to attend webinars, events, meetings or educational credits to maintain acquired accreditation
• Perform other related duties as assigned by the Township Manager

Required Knowledge, Skills and Abilities:

• Working knowledge of office equipment
• Ability to understand and follow oral and written instructions
• Ability to multitask multiple projects under time and resource pressure
• Maintain strict confidentiality of all sensitive records and proceedings within the Township Office
• Good oral and written communication skills
• Proficiency in QuickBooks, typing and personal computers in a Windows operating system environment with extensive knowledge and skills using Microsoft Office (Excel, Word, Power Point), virtual meeting platforms, social media applications and communication tools
• Ability to organize work, set priorities and meet critical deadlines with minimal direction
• Knowledge and experience with municipal government policies and procedures
• Have a valid PA driver’s license.

Job Type: Part-time

Pay: $14.00 - $17.00 per hour

Expected hours: 24 – 30 per week

Schedule:

• 8 hour shift

Experience:

• Administrative: 1 year (Required)

Ability to Commute:

• York, PA 17406 (Required)

Work Location: In person

Salary : $14 - $17