Law Firm Administrative Assistant

Hellmuth & Johnson, PLLC an Edina law firm, has an immediate opening for a full-time administrative assistant. Position will be primarily responsible for assisting paralegals and legal assistants with a variety of tasks, such as copying/scanning, filing, and other clerical tasks. Must be very detail oriented. Must have general office and Microsoft Word/Excel experience. Legal experience or legal class room training preferred. Team environment. Good salary and benefits.

Resumes submitted without a cover letter will not be considered.

Essential Duties and Responsibilities include the following. Other duties may be assigned.

• Date stamps and routes incoming mail. Scan all incoming mail and e-mail to interested parties. Copy all outgoing mail for interested parties.
• Organizes and maintains file system, and files correspondence and other records.
• Makes copies of correspondence or other printed materials.
• Prepares outgoing mail and correspondence, including e-mail and faxes. Fold, stuff, seal and post mail.
• Orders and maintains supplies.
• Arrange for equipment maintenance.
• Management of library/publications.
• Copy and scanning projects.
• Deliveries to other employees.
• Assist with closing files.
• Assist with file transfers, includes copying physical file.
• Manage firm’s fax mailbox in Outlook. Route faxes to interested parties.
• Special projects (including Bate stamping, etc.)

While performing the duties of this job, the employee must regularly lift and / or move up to 10 pounds, frequently lift and or / move up to 25 pounds and occasionally lift and / or move up to 50 pounds.