What are the responsibilities and job description for the Accounts Payable Specialist position at HELP of Southern Nevada?
Job Description
Job Description
Mission Statement
We serve with care. Assisting families and individuals throughout Southern Nevada to overcome barriers and attain self-sufficiency through direct services, training and referral to community resources. Ending homelessness on youth, one family, one individual at a time.
Benefits of working at HELP of Southern Nevada
15 paid Holidays
Birthday Holiday
Paid sick and vacation time
403B
90% of the employee only premium is paid for Medical, Dental, Vision, and 100% Basic Life Insurance
Employee Assistance Program (EAP)
Finance Department
Accounts Payable (AP) Specialist
Hours : Monday - Thursday 7 : 00 AM - 5 : 00 PM
Status : Full-Time
Reports to : Finance Manager
About the Department :
Finance Department is responsible for our agency's financial wellbeing.
Job Summary :
The Accounts Payable (AP) Specialist reporting to the Finance Manager will ensure that all Accounts Payable duties listed below are processed in a timely manner.
- Analyze and process invoices for payment
- Reconcile all petty cash funds
- Process check requests for direct services for all programs
- Collect, analyze, and enter all mileage log data into Excel
- Responsible for maintenance of physical and electronic Petty Cash, AP, and Direct Service files and records.
- Download fuel credit card transactions, match with fuel receipts, reconcile and pay
- Responsible for maintaining and updating Vehicle Inventory spreadsheet, including adding of new vehicles and disposal of old vehicles
- Responsible for analyzing and tracking credit card transactions
- Assist with drawdown preparations, including making any changes to AP & Petty Cash documentation
- Maintain all MOU's, business licenses, 501c3 / tax exempt letters and contract files. Notify appropriate staff of expiration dates. Scan and upload new documents to the S-drive to share with management as appropriate
- Provide assistance with annual audit and 1099 reporting
- Coordinates with Accounting Assistant to file, scan and help with other assignments
- All other job-related duties as assigned by management for needs of the business
The ideal candidate will possess the following knowledge, skills, and abilities :
Required Qualifications :
Preferred Qualifications :
