Contracts Manager

Main Responsibilities:

• Provides legal assistance and support to the Legal Department in managing all legal matters pertaining to the U.S. organization. 
• Coordinates and expedites the review and execution of legal documents with Helsinn Group Legal
• Manages the overall contract process from request to execution and provides advice and guidance to internal clients regarding contract requests. 
• Serves as point of contact for the legal contract process. 
• Reviews appropriate terms and conditions, coordinating with internal legal counsel and business units, for acceptance of any non-standard agreement terms where necessary. 
• Prepares correspondence, proofreads and edits legal forms and documents for accuracy. 
• Maintains electronic management systems for contracts to track progression of agreements and manage deadlines. 
• Assists the Finance department in tracking payment of invoices vs. contract terms and tracks external legal fees for payment. 
• Assists VP, Legal in updating appropriate HTU SOPs and providing training. 
• Builds and manages relationships with HTU’s internal stakeholders and business partners as well as relevant third-party vendors/business partners. 
• Identifies and escalates issues and risks, current and potential, to the internal client/or VP Legal. 
• Supports administrative needs of the department, such as invoice processing, expense reporting and other requests, as needed. 
• In collaboration with Compliance Department, assists with third party due diligence and HCP needs assistance. 
• Performs project administration and other responsibilities as directed. 
• Performs additional duties as assigned. 
• Incumbent will work closely with all HTU departments and will collaborate with Helsinn Group Legal at HHC in Lugano.
• Build excellent inter and intra department relationships within Helsinn, in addition to working with outside counsel, vendors and other third parties. 

Work Experience requirements and qualifications:

• Ideal candidate would have 5 years of experience supporting contracting for a pharmaceutical, Biotech or Life Sciences Company.
• Knowledge of contract structure and ability to identify specific provisions contained within contract, with ability to read and analyze legal documents. 
• Ability to communicate effectively both verbally and in writing. 
• Ability to produce high quality work and with great attention to detail and accuracy, strong proofreading skills. 
• Ability to demonstrate creativity, critical thinking, initiative, and problem-solving skills.  
• Ability to work quickly, efficiently, and calmly in a high-volume, high-demand environment. 
• Discretion in handling sensitive and confidential information. 
• Excellent professional ethics, integrity, and judgment. 
• Ability to work accurately, follow instructions precisely and handle multiple priorities efficiently and effectively. 
• Self-motivated with excellent interpersonal and communications skills, including tact, diplomacy, and flexibility. 
• Ability to function independently as well as have effective interactions with team members. 
• Strong computer literacy (including Microsoft Office) and ability to learn specialized computer programs 
• Strong project management skills. 
• Ability to work in an international environment, with experience in a multinational corporation preferred.