Administrative Specialist - Facility Operations

The administrative specialist primarily performs administrative support and team coordination tasks under general supervision. Within the Facilities team, they support operations within the organization by working with property managers, managing contracts, assisting with construction project communications, acquisition of new assets such as company vehicles & furniture, working with building ownership, furniture acquisition, managing facility ticket requests, coordinating calendars, scheduling meetings, and may also provide program support as needed.   Duties: Provides administrative support for the Facilities group across all Henderson offices which includes distributing mail, filing documents, ordering supplies, managing inventory, scanning documents, etc. Reviews and answers correspondence. Conducts research, prepares statistical reports and spreadsheets, and prepares presentations. Coordinates calendars and schedules team meetings and employee reviews/touchpoints. Assists with onboarding activities for new hires within the Facilities team. Manages and records team budgets and expenditures. Assists with team expense reports. Coordinates team travel. Acts as team liaison to other members of management. Keeps others informed conveying information clearly and with an appropriate level of detail.   Qualifications: High School Diploma or General Education Degree (GED) required  Associate or bachelor’s degree preferred 1 year relevant experience required Previous centralized facilities experience preferred Proficient in Microsoft Office, Software, including PowerPoint, Word, Excel and Outlook Ability to work with PC/Windows, iPads, and Dropbox Excellent computer and typing skills