Office Manager / Personal Assistant to CEO

About The Company

Drawing upon extensive expertise in the car wash industry, AquaSonic is poised to provide customers with a top-tier product and unparalleled experience, all while achieving industry-leading financial performance. Supported by a seasoned team with backgrounds in real estate, finance, marketing, and high-volume car wash operations, and distinguished by its iconic modern design, AquaSonic is set to make a significant mark in the industry in 2025. Our inaugural locations in Fort Lauderdale, Jacksonville, Orlando, Tampa and West Palm Beach are poised to redefine the car wash experience for both customers and team members alike.

• Responsible: We respect our people - customers, team members, and partners - and our local and global environment. We focus on sustainable, smart business operations and practices.
• Caring: We are a welcoming, fun, and friendly team that is engaged with our customers and our community. We support our stakeholders in a way that they feel valued and appreciated.
• Purposeful: We are innovative and always seeking a better way to provide our service and value to customers. We are consistent in our actions, morals, and methods, ensuring things are always done the right way.
• Passionate: We love what we do. We take care of the company as if it were our own and have a customer-first mentality.
• Honest: We build confidence with others by following through on the commitments that we make.
  
  

Position Summary

The Office Manager / Personal Assistant to the CEO ensures smooth office operations and supports the CEO by managing calendars, taking meeting notes, booking travel and other administrative tasks. Key responsibilities include administrative support, project coordination, HR assistance, and effective communication across departments. Discretion, professionalism, and strong organizational skills are essential in this fast-paced environment.

Reports to the CEO.

Office Management

Key Objectives and Responsibilities

• Manage daily office tasks, supplies, and general correspondence.
• Coordinate with IT for equipment needs and Finance to assist with financial tracking.
  
  

Documentation & Communication

• Draft, edit, and organize reports and documents, handling sensitive information with discretion.
  
  

Project & Calendar Management

• Support project tracking, manage calendars, and take notes in meetings.
  
  

Human Resources Support

• Assist with employee records, HR policies, and benefits administration.
  
  

Recruitment & Onboarding

• Post jobs, coordinate interviews, and facilitate onboarding and orientation.
  
  

Employee Engagement

• Support performance reviews, engagement activities, and continuous improvement in HR processes.
  
  

Person Spec & Key Competencies

Education

• Bachelor’s degree in Business Administration, Human Resources, Communications, or a related field (preferred).
  
  

Experience

• 3 years of experience in office administration, HR, or a similar role.
• Minimum of 2-3 years in Professional and Hospitality roles.
  
  

Skills

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with office management software.
• Strong organizational, multitasking, and time-management skills with a proactive approach to problem-solving.
• Excellent verbal and written communication skills with a professional demeanor.
• Ability to handle multiple priorities, adapt to changing needs, and meet tight deadlines.
• High level of discretion and confidentiality in handling sensitive information.
• Strong interpersonal skills and ability to work effectively both independently and within a team environment.
  
  

Benefits And Wages

• Salary: based on experience $70,000 with a 10% yearly bonus
• Robust Benefit Package: including medical, vision, dental, and Life Insurance.
• 15 days of PTO and 11 Paid Bank Holidays
• 401k with company matching
  

Note from CEO: "At Henley Car Wash, our core values serve as the foundation of our culture and guide every aspect of our business. These principles not only define who we are but also shape our interactions, decisions, and overall approach to business. Come join our team and let’s change the car wash industry together." - Garrett Solomon, CEO

Equal Opportunity Employer - Henley Car Wash, LP is an equal opportunity employer and positively encourages applications from all qualified and eligible candidates and employs persons regardless of race, color, age, sex, sexual orientation, gender, gender identity, religion, national origin, pregnancy, physical or mental disability, military or veteran status, citizenship and/or immigration status, genetic information (including family medical history), arrest record, child or spousal support withholding, health insurance status, marital status, or any other protected category under federal, state or local law.

If you’re selected for an interview and have special requirements due to disability or religion, please let us know so that we can evaluate whether there is a need for accommodation and if accommodation is possible.