Demo

Purchasing Coordinator

Henry Ford College, MI
Dearborn, MI Full Time
POSTED ON 1/29/2025
AVAILABLE BEFORE 4/28/2025

Salary : $71,520.00 - $82,468.00 Annually

Location : Dearborn, MI

Job Type : LO-71 Full Time

Job Number : 202200326

Division : Financial Services

Department : Purchasing

Opening Date : 12 / 04 / 2024

Closing Date : Continuous

Position Description Summary

Henry Ford College Presents an opportunity for a Purchasing Coordinator.

This position reports to and works closely with the Purchasing Director to plan, direct, and coordinate the Purchasing, Mailroom, and Receiving operations in order to support the mission of the College in a timely, efficient, effective, and ethical manner. The Purchasing Coordinator exercises a high degree of responsibility, judgment, and initiative. This position requires working knowledge of the theories and practices in the areas of procurement and supplier management. The Purchasing Coordinator will be expected to develop and implement new methods, procedures, and programs to support the College's operations and strategic plan; administer all aspects of the procurement process; oversee and manage the workflow of staff within their specialized areas of responsibility; and work in a professional manner with employees at all levels in the college and with representatives from outside organizations.

Schedule : Monday - Friday, 8 : 00 am - 4 : 30 pm, 8 hours / day.

Please note : This is an on-Campus position.

Core Competencies and Qualifications

  • Minimum of five years recent, progressively responsible, practical experience which must include experience in managing contracts, competitive procurement processes, and departmental staff.
  • Bachelor's degree in a related field is required.
  • Experience using enterprise-wide, integrated software systems for procurement.
  • Detail oriented and thorough in completing work tasks.
  • Possess the physical ability to carry out assigned responsibilities (lift and carry a minimum of 50 pounds, push / pull material handling equipment, ascend / descend ramps, and stairs, etc.)
  • Possess a valid driver's license.
  • Strong English language skills to communicate effectively (verbal and written) with employees and with external parties, such as delivery and freight company employees.
  • Strong organizational skills and ability to work without constant supervision.
  • Possess good judgment, maturity, dependability, honesty, high ethical standards, and a professional attitude.
  • Understanding and commitment to HFC's Mission.

The ideal candidate will have a career or experience that includes the following :

  • Master's degree in a related field and / or professional certifications, such as, Certified Procurement Manager (C.P.M.), Certified Professional in Supply Management (CPSM), or Certified Public Procurement Officer (CPPO).
  • Significant experience in an institutional and / or educational environment utilizing a customer-oriented and service-centered approach.
  • Experience using Ellucian Colleague financial software is desired.
  • The most successful candidate will have the following competencies :

  • Accountability - Holds self and others accountable for measurable high-quality, timely, and cost-effective results. Determines objectives, sets priorities, and delegates work. Accepts responsibility for mistakes. Complies with established control systems and rules.
  • Conscientiousness - Displays a high level of effort and commitment towards performing work; demonstrates responsible behavior.
  • Continual Learning - Assesses and recognizes own strengths and weaknesses; pursues self-development.
  • Contracting / Procurement - Knowledge of various types of contracts, techniques, or requirements (for example, Federal Acquisitions Regulations) for contracting or procurement, and contract negotiation and administration.
  • Creative Thinking - Uses imagination to develop new insights into situations and applies innovative solutions to problems; designs new methods where established methods and procedures are inapplicable or are unavailable.
  • Customer Service - Works with clients and customers (that is, individuals who use or receive the services or products that your work unit produces, including the general public, individuals who work in the College, or organizations outside the College) to assess their needs, provide information or assistance, resolve their problems, or satisfy their expectations.
  • Decisiveness - Makes well-informed, effective, and timely decisions, even when data are limited or solutions produce unpleasant consequences; perceives the impact and implications of decisions.
  • External Awareness - Identifies and understands economic, political, and social trends that affect the organization.
  • Integrity / Honesty - Contributes to maintaining the integrity of the organization; displays high standards of ethical conduct and understands the impact of violating these standards on an organization, self, and others; is trustworthy.
  • Negotiation - Works with others towards an agreement that may involve exchanging specific resources or resolving differences.
  • Organizational Awareness - Knows the organization's mission and functions, and how its social, political, and technological systems work and operates effectively within them; this includes the programs, policies, procedures, rules, and regulations of the organization.
  • Partnering - Develops networks and builds alliances; collaborates across boundaries to build strategic relationships and achieve common goals.
  • Planning and Evaluating - Organizes work, sets priorities, and determines resource requirements; determines short- or long-term goals and strategies to achieve them; coordinates with other organizations or parts of the organization to accomplish goals; monitors progress and evaluates outcomes.
  • Problem Solving (Leaders) - Identifies and analyzes problems; weighs relevance and accuracy of information; generates and evaluates alternative solutions; makes recommendations.
  • Resilience - Deals effectively with pressure; remains optimistic and persistent, even under adversity. Recovers quickly from setbacks.
  • Self-Management - Sets well-defined and realistic personal goals; displays a high level of initiative, effort, and commitment towards completing assignments in a timely manner; works with minimal supervision; is motivated to achieve; demonstrates responsible behavior.
  • Teamwork - Encourages and facilitates cooperation, pride, trust, and group identity; fosters commitment and team spirit; works with others to achieve goals.
  • Written Communication - Writes in a clear, concise, organized, and convincing manner for the intended audience.
  • Essential Duties and Responsibilities including but not limited to

  • Administer the procurement of designated supplies, equipment, and services for the College.
  • Oversee the Receiving operation.
  • Oversee the Mailroom operation.
  • Research and prepare bid specifications; analyze bids and quotations; and recommend bid awards.
  • Manage vendors to resolve conflicts or questions on prices, specifications or returned goods.
  • Issue and assure the accuracy of purchase orders.
  • Monitor and expedite orders to assure delivery by required dates.
  • Develop and implement plans, policies, and goals to keep the Purchasing Department current with the latest purchasing practices.
  • Negotiate purchase contracts and prices to the best advantage of the College.
  • Control and maintain purchasing records.
  • Establish and maintain sources of supply and proper vendor relations.
  • Maintain master vendor bid lists and catalog reference files.
  • Research and provide information to College personnel for goods and services as needed.
  • Maintain and update the purchasing software system (Colleague).
  • Manage the progress and flow of requisitions, purchase orders, and blanket orders through the purchasing system (Colleague).
  • Review, analyze, and update as needed the budget account numbers entered in requisitions (Colleague).
  • Prepare newspaper advertisements for bids.
  • Prepare Board reports for contract awards.
  • Train staff and department users in purchasing procedures and practices (Colleague).
  • Manage and coordinate campus-wide service and maintenance plans for all College equipment.
  • Manage construction bids and coordinate related activities with Facilities Services.
  • Manage and coordinate Food Vending contracts.
  • Manage and coordinate Copier contracts.
  • Perform other related duties as assigned.
  • Additional Information

    While we have attempted to capture the core functional responsibilities in the role, the statements contained in this job announcement reflect general details as necessary to describe the principal functions of this job, the level of knowledge and skill typically required, and the scope of responsibility. It should not be considered an all-inclusive listing of work requirements. Therefore, performing additional job-related duties not listed above may be required as assigned. For applicants viewing this ad from an external site, please go to hfcc.edu / jobs to apply.

    PHYSICAL DEMANDS

    Physical Demands

    Not Applicable

    Occasionally :

    Frequently : 34-66% / day

    Constantly : >

    66% / day

    Sitting

    Standing

    Pushing

    Pulling

    Climbing

    Reaching

    Walking

    Lifting

    Lifting 10 lbs. to 20 lbs.

    Lifting 20 lbs. to 50 lbs.

    Lifting >

    50 lbs.

    Kneeling

    Twisting

    Stooping

    Other

    REWARDS THAT LAST A LIFETIME

    Henry Ford College takes great pride in offering a variety of comprehensive and industry-leading programs and resources to support the health and well-being of our team members and their families.

    Being an industry leader means giving back to our most valuable asset - our employees.

    HFC Offers :

  • Employee assistance program
  • 403B and 457B saving and retirement plans with Roth contribution options
  • Vacation time / PTO
  • Holidays
  • Tuition waiver
  • Comprehensive medical insurance
  • Employer paid vision and dental
  • Long / short term disability
  • Flex spending and health saving accounts
  • Professional Development opportunities
  • Do you have a bachelor's degree in a related field from an accredited institution of higher education, or a combination of education and experience?

    Do you have a minimum of five years recent, progressively responsible, practical experience which must include experience in managing contracts, competitive procurement processes, and departmental staff?

    Do you have experience using enterprise-wide, integrated software systems for procurement?

    Do you possess the physical ability to carry out assigned responsibilities (lift and carry a minimum of 50 pounds, push / pull material handling equipment, ascend / descend ramps, and stairs, etc.)?

    Do you possess strong English language skills to communicate effectively (verbal and written) with employees and with external parties, such as delivery and freight company employees?

    Do you possess strong organizational skills and ability to work without constant supervision?

    Do you have a valid driver's license?

    Are you currently eligible to work in the United States of America?

    Required Question

    Salary : $71,520 - $82,468

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