Contract Coordinator- remote

JOB OVERVIEW: This position is responsible for processing and administrating End User Sales Contracts. Justifies and validates eligibility of rebate-able Manufacturer Contracts. Reconciles and collects vendor rebates due and accurately record data into the General Ledger. KEY RESPONSIBILITIES: 30% Responsible for the membership verification and proper account addition or removal from manufacturer sales rebate contracts, with specific tasks including: A. Maintains and updates membership directories for contracts including enrollment where applicable. B. Reviews manufacturer contract membership lists to confirm eligibility before an account is linked to a contract. Will verify that all active ship-to’s are also eligible to access the contract. Will coordinate with the sales rep and manufacturer to get approval for all ship-to’s that are not initially approved. C. Advises Sales Reps whenever an acct is linked to or removed from a contract 25% Responsible for the creation and maintenance of manufacturer sales rebate contracts, with specific tasks including: A. Tracks and administers manufacturer sales rebate contracts and validates rebate contract data to ensure accuracy. B. Requests renewal contracts or extensions from the manufacturers prior to contract expiration. C. Compares the replacement contracts to the existing contracts. Informs management and sales reps of any significant cost changes, or items being added to / removed from the contract. D. Maintains GPO and non-GPO contract sell prices at both the plan and customer level. E. Responsible for designing and maintaining accurate files containing Customer level, GPO, Multi-tiered, All Sales, Plan and/or Customer Group contracts. 20% Responsible for the preparation, review, and analysis of chargeback details sent to manufacturers and the analysis and reconciliation of the manufacturer approvals and discrepancies, with specific tasks including: Prepares and distributes to the manufacturers the chargeback details on a monthly basis to justify our chargeback requests. Evaluates and reports chargeback activity to management, providing explanations as to why there may have been an increase or decrease in activity, such as a change in sales volume or product cost. Analyzes and reconciles sales rebate contract discrepancies. Works with Finance groups to determine recorded receivables versus outstanding receivables. Contacts manufacturers directly to follow up on collections of due chargeback receivables. 10% Analyze and resolve pricing discrepancies. Counsels sales reps or other departments on pricing and cost queries. 5% Participates in special projects and performs other duties as required. 5% Provides recommendations to management on software and hardware to improve workflow efficiency. 5% Prepares and distributes various reports to Contract Rebate team members that indicate if customer information has changed, new customers have been created, item status has changed, item has been replaced, potential unit of measure errors, and contracts will be expiring. SPECIFIC KNOWLEDGE & SKILLS: Microsoft Excel and Access skills. Knowledge of sales plans and contracts. Must be very detail oriented. Able to prioritize multiple tasks. GENERAL SKILLS & COMPETENCIES: • Strong time management skills and the ability to prioritize work and meet deadlines • Very good attention to detail and accuracy • Customer service oriented and the ability to work with complex issues • Ability to plan and arrange activities • Very good interpersonal communication skills • Very good written and verbal communication skills • Ability to maintain confidential and highly sensitive information • Ability to work in a team environment • Ability to multi-task • Ability to manage conflict • Capacity to work effectively under pressure • Establish productive working relationships at multiple levels within the organization MINIMUM WORK EXPERIENCE: Typically 3 or more years of related experience. PREFERRED EDUCATION: Typically High School education, vocational training and/or on-the-job training. Bachelor’s degree preferred. TRAVEL / PHYSICAL DEMANDS: Travel typically less than 10%. Office environment. No special physical demands required. The posted range for this position is $38,880 to $68,040 which is the expected starting base salary range for an employee who is new to the role to fully proficient in the role. Many factors go into determining employee pay within the posted range including prior experience, current skills, location/labor market, internal equity, etc. Other benefits available include: Medical, Dental and Vision Coverage, 401K Plan with Company Match, PTO [or sick leave if applicable], Paid Parental Leave, Income Protection, Work Life Assistance Program, Flexible Spending Accounts, Educational Benefits, Worldwide Scholarship Program and Volunteer Opportunities. Henry Schein, Inc. is an Equal Employment Opportunity Employer and does not discriminate against applicants or employees on the basis of race, color, religion, creed, national origin, ancestry, disability that can be reasonably accommodated without undue hardship, sex, sexual orientation, gender identity, age, citizenship, marital or veteran status, or any other legally protected status. For more information about career opportunities at Henry Schein, please visit our website at: www.henryschein.com/careers It was 90 years ago when Henry Schein borrowed $500 to start a corner pharmacy in Queens, New York, nearly 30 miles from Melville, New York, where our corporate headquarters resides today. In the depths of the Great Depression, Henry and his wife Esther made a bold bet on their future all while living their values of helping health happen and caring for their team and the community they served. Their belief paid off far beyond what Henry and Esther might have dared to imagine in 1932. Henry Schein is now a Fortune 500 Company powered by a network of people and technology to be the world’s leading provider of health care products, services and solutions to office-based dental and medical practitioners. Since our founding we have stayed true to Henry and Esther’s values which has allowed us to evolve, expand, and grow our Company. Now serving more than 1 million customers in 32 countries or territories, the Company's network of trusted advisors provides more than 1 million customers globally with more than 300 valued solutions that help improve operational success and clinical outcomes. We invite you to join our nearly 22,000 Team Schein Members, who are critical to our success and are at the core of our Team Schein Values as our founders would have wanted. We live those values by ensuring that our culture focuses on the wellness of our team, which we accomplish by providing a safe space for individuals to develop and contribute authentically, with opportunities to give back to society and the communities where we live and work. No matter the role you are seeking, we encourage you to come be a part of a team that makes the world a healthier place. Henry Schein embraces diversity and is committed to providing equal opportunity to employees and applicants. If you are unable or limited in your ability to complete the application process, including the use or access of www.henryschein.com/careers, as a result of a physical or mental impairment, you can request reasonable accommodations. Please e-mail the appropriate email address below with the type of accommodation you are requesting. Please include your first and last name, phone number, position for which you are interested in applying and geographic location in your request. US Candidates: jobsupport@henryschein.com UK and Ireland Candidates: UKHSHRRecruitment@henryschein.co.uk

Salary : $38,880 - $68,040