Terminal Scheduler

Job Summary:

The Terminal Scheduler is responsible for scheduling and accounting for the movement of refined products, chemicals and renewable products via truck, rail, marine and/or pipeline to ensure timely delivery to third party customers.

Supervisory Responsibilities:

• None

Duties/Responsibilities:

• Ensures the efficient movement of materials while maintaining compliance with industry regulations.
• Manages the scheduling and coordination of transportation logistics, guaranteeing timely delivery to customer locations.
• Oversees inventory management, tracking shipments, and maintaining precise records of materials in transit and at storage facilities.
• Responsible for developing and managing the daily movement schedule and weekly projections.
• Accountable for daily inventory assessments and preparing end-of-month (EOM) inventory reports for corporate and terminal clients, tracking all gains and losses.
• Collaborates with local administrative staff and port personnel to ensure accurate monthly billing totals.
• Ensures all logistics operations adhere to federal, state, and local regulations, as well as company policies and procedures.
• Cultivates and maintains strong relationships with transportation providers, suppliers, and contractors to enhance logistics efficiency.
• Analyzes logistics data to identify trends, optimize processes, and improve operational efficiency.
• Prepares and maintains all essential shipping and logistics documentation, including bills of lading, shipping manifests, and compliance reports.
• Collaborates closely with engineering, operations, and procurement teams to align logistics strategies with overarching business objectives.
• Proactively addresses and resolves logistical challenges to minimize disruptions to operations.
• Manages pipeline nominations, barge nominations, demurrage management, and loading operations.
• Conducts measurement analysis, including tank outturns to vessels and line displacements, while interfacing with inspection companies.
• Oversees logistics tracking for trucks, marine vessels, and rail cars.
• Monitors reported grade differentials and conducts analyses to understand the reasons for any changes.
• Tracks market factors impacting operations, including pipeline issues and refinery maintenance concerns.
• Supports internal audits and PWC audits, ensuring compliance and operational integrity.

• Performs other related duties as assigned.

Required Skills/Abilities:

• Exceptional problem-solving abilities.
• Demonstrated analytical skills.
• Technical aptitude for quick learning and self-sufficiency.
• Business acumen to comprehend midstream operations and the downstream value chain.
• Outstanding written and verbal communication skills.
• Willingness to adjust work hours as necessary to meet deadlines.
• Capable of working independently.
• Proficient in Microsoft Office Suite, including Excel, Word, and PowerPoint.

Education and Experience:

• Bachelor’s degree preferred or 5 years’ experience in related field (prefer some minimal finance experience/exposure)
• 3 years of scheduling, back office or operational experience

Certifications:

• None required

Travel:

Travel required locally or long-distance up to 20% of the time for work-related meetings and functions.

Equipment:

Computer, computer software programs and peripherals, resource materials and equipment, copier, fax, and other equipment applicable to the position.

Mental and Physical Demands:

General office and sedentary. Regularly required to sit; use hands to handle or feel; reach with hands and arms; and talk or hear. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and ability to adjust focus. Walking, standing, stooping, bending, pulling, and pushing; occasional: lifting/carrying, pulling/pushing up to 30 pounds.

Maintain emotional control under stress, work with interruptions and deadlines.

May work evenings, weekends, and holidays as needed.

Environmental Factors:

Occasional exposure to biological hazards (communicable diseases, bacteria, insects, mold, fungi, etc.). Occasional exposure to weather related conditions when working in an outdoor environment.

ADA/ADAAA Statement:

Howard Energy Partners’ policy is to provide reasonable accommodations in employment to qualified individuals with disabilities so they can perform the essential functions of the job unless the accommodation would impose an undue hardship on the business or would change the essential functions of the position. Individuals with any questions or requests for accommodation should contact the Human Resources Department.

EEO/AAP Statement:

Howard Energy Partners is an equal opportunity employer. We aim to create a professional environment where employees feel comfortable, safe, and free from unlawful conduct. All employment decisions are made in accordance with applicable laws and are made without regard to any category or characteristic protected under applicable federal, state, or local law.

Experience

• 3 year(s): 3 years of scheduling, back office or operational experience

• 5 year(s): 5 years’ experience in related field (prefer some minimal finance experience/exposure)

Education

• Bachelors or better

Skills

• Diplomacy & Tact
• Initiative
• Dependability
• Task Management
• Scheduling

Behaviors

• Team Player: Works well as a member of a group
• Leader: Inspires teammates to follow them
• Enthusiastic: Shows intense and eager enjoyment and interest
• Functional Expert: Considered a thought leader on a subject
• Detail Oriented: Capable of carrying out a given task with all details necessary to get the task done well
• Dedicated: Devoted to a task or purpose with loyalty or integrity