Benefits Administrator (Part-time)

HERITAGE CHRISTIAN SCHOOL

BENEFITS ADMINISTRATOR

POSITION OBJECTIVE:  To provide effective administration of employee benefits programs and managing leave of absence processes within our organization. Maintain compliance with applicable laws and regulations, providing guidance to employees regarding benefits and leave policies, and supporting HR initiatives related to employee welfare.

QUALIFYING CHARACTERISTICS: The employee must be a Christian with an authentic and a mature personal relationship with Jesus Christ, who agrees to the HCS Statement of Faith, Charter of Core Values and Employee Covenant in both their professional conduct and personal lifestyle. The employee is committed to incorporating these qualities and standards in carrying out the calling to Christian education. In addition, the ability to establish and maintain excellent working relationships, representing Christ and HCS professionally and positively with the HCS community-at-large, including peers, faculty staff and leadership is crucial to the success of this role.

EDUCATIONAL AND EXPERIENCE REQUIREMENTS:  Bachelor’s degree in Human Resources, Business Administration, or related field preferred; or a combination of education and experience in-lieu of a degree. 2 years of experience in benefits administration and/or leave of absence management.  PHR, SHRM or the other job-related professional certification preferred.

ESSENTIAL SKILLS AND ABILITIES: 

• In-depth knowledge of federal and state regulations pertaining to benefits and leaves (e.g., FMLA, ADA, etc).
• Strong analytical skills and attention to detail.
• Excellent communication and interpersonal skills.
• Ability to handle sensitive and confidential information with discretion.
• Proficiency in HRIS and benefits administration software/tools, UKG strongly desired.

MAJOR RESPONSIBILITIES:

Benefits Administration:

• Administer various employee benefits programs, including health, dental, vision, life insurance, retirement plans, etc.
• Coordinate enrollment processes, changes, and terminations related to benefits.
• Respond to employee inquiries regarding benefits eligibility, coverage, and claims.

Leave of Absence Management:

• Manage the entire leave of absence process from start to finish, ensuring compliance with company policies and relevant federal and state laws (e.g., FMLA, ADA).
• Communicate with employees, managers, and HR team regarding leave procedures, status updates, and return-to-work arrangements.
• Track and maintain accurate records of leave requests and approvals.

Compliance and Policy Adherence:

• Stay updated on federal, state, and local regulations affecting benefits and leave administration.
• Ensure adherence to company policies and procedures related to benefits and leave management.
• Assist with audits and reporting related to benefits and leave programs.
• Employee Support and Communication:
• Educate employees on benefit options, policies, and procedures.
• Provide guidance and support to employees navigating leave of absence processes.
• Address employee concerns and resolve issues related to benefits and leaves.

Collaboration and Documentation:

• Work closely with HR team members, payroll, and external vendors to ensure seamless administration of benefits and leaves.
• Maintain accurate records and documentation related to benefits enrollment, changes, and leave requests.

The above description covers the most significant duties performed but does not restrict the administration’s right to assign or reassign other reasonable duties, responsibilities, or expectations to this job at any time, with or without advance notice.  The information contained in the job description is for compliance with the Americans with Disabilities Act and is not an exhaustive list of the duties performed for this position.  Additional duties are performed by the individual currently holding this position and additional duties may be assigned.

PHYSICAL REQUIREMENTS:  Must be able to meet the physical requirements of the position.  Must be able to maintain a stationary position for the majority of the workday.  Must be able to traverse campus.  Must be able to use a computer and other audio-visual equipment.  Must be able to ascend and descend stairs.  Must be able to position oneself to work with children.  Must be able to communicate with others. Specific vision abilities required in this position include close vision, distance vision, depth perception, and the ability to adjust focus.  The employee must be able to hear low-volume sounds.  Must be able to assist children for health and safety reasons

WORK ENVIRONMENT: Office environment; generally quiet to mid-noise level; may work alone or with others; the majority of work while in the office is completed while stationary at a desk using a computer monitor and keyboard, telephone, and various filing systems; daily interaction with prospective students, families as well as faculty, staff and administrators; may daily move throughout the buildings and across campus as needed to complete tours and other job responsibilities.  Interruptions are to be expected.