What are the responsibilities and job description for the Paralegal position at Heritage Environmental Services?

Job Description

Exciting Opportunity to Join Our Legacy of Environmental Leadership!

Location : Headquartered in Indianapolis, with 2,000 employees nationwide

About Us : At Heritage Environmental Services, we are more than just a company; we are pioneers in industrial waste management, committed to creating a cleaner, safer world. Since our inception during the environmental movement of the 1970s, we've been at the forefront of solving complex environmental challenges. With a dedicated team spread across the United States, we provide innovative and compliant solutions to thousands of clients in diverse industries.

Why Heritage?

Impactful Work : Be part of a team that makes a real difference. Our comprehensive services range from hazardous waste management and emergency response to onsite support and technical solutions, allowing us to solve our customers waste challenges. We are part of the solution. We don't generate any waste ourselves.
Growth Opportunities : At Heritage, your contribution is valued beyond your job title. We believe in the power of continuous learning and growth, encouraging every employee to expand their skills and take on new challenges.
Safety First : Your health and safety are our top priorities. We foster a culture where every employee is empowered to act safely and ensure the well-being of their colleagues. Our mantra is Safe and Compliant, or Not at All .
Collaborative Environment : Together we can achieve much more. Join a supportive and dynamic team where your ideas and efforts are recognized and rewarded.

Our Commitment : We are dedicated to fostering an inclusive and innovative workplace where every employee can thrive. As part of our team, you will have the freedom to contribute your expertise wherever needed, ensuring the success of our mission to protect the environment.

Our Ambition : Leading the Way in Hazardous Waste Management Our goal is to become the fastest-growing and most profitable hazardous waste platform, powered by industry-leading, end-to-end capabilities. We aim to be the top choice for our customers, driven by a high-performing team that thrives on solving challenges, continuous learning, and growth.

Exciting News : Heritage Environmental Services is now backed by the EQT Infrastructure VI fund, enhancing our capabilities, and expanding our reach. EQT is a dynamic global investment powerhouse managing EUR 232 billion in assets (EUR 128 billion fee-generating). With a focus on Private Capital and Real Assets, EQT owns and supports leading companies across Europe, Asia-Pacific, and the Americas, fostering sustainable growth, operational excellence, and market leadership. This exciting ownership positions us for even greater impact and growth in the future.

Paralegal

As a Paralegal with Heritage you will be responsible for supporting the organization's Legal department including managing corporate records, drafting contracts, and ensuring compliance with State and Federal regulations.

Ideal candidates for this position will be detail-oriented with strong legal knowledge, excellent communication skills and the ability to work confidently under pressure. For those who have a passion for law and a meticulous approach to their work, this position provides a fulfilling and dynamic career path.

Essential Functions & Requirements :

Prioritizes health and safety by adhering to policies, processes, and maintaining safe practices at all times

Maintains corporate records; ensures all records, including meeting minutes, resolutions and bylaws, are updated and accurately filed

Assists in ensuring the Company complies with all relevant laws and regulations, including preparing and filing necessary documents with regulatory bodies

Drafts, reviews, and revises various types of contracts, such as NDAs, customer agreements, and vendor contracts

Assists in the negotiation of contract terms to ensure the best interests of the Company are met

Oversees the contract lifecycle management process, including the execution and proper filing of contracts and the maintenance of a tracking system for contract deadlines and renewals

Supports merger and acquisition activities; assists in the due diligence process, coordinates with internal and external stakeholders, and ensures compliance with regulatory requirements during mergers and acquisitions

Organizes and manages legal documents, ensuring they are easily accessible and securely stored

Manages correspondence related to corporate and contract matters, including communication with external counsel and regulatory bodies

Provides administrative support to the Legal team as needed

Maintains the ability to occasionally perform duties during overtime hours to meet deadlines or during peak periods of activity

Takes on additional duties as assigned to support the team and organization

Education :

High-school diploma or equivalent (required)

Paralegal certificate from an ABA-approved program (preferred)

Certified Paralegal (CP) or Certified Legal Assistant (CLA) certifications (preferred)

Experience :

3 years of experience as a corporate or contracts paralegal (required); experience within a corporate legal department or law firm (preferred)

Proficiency in Microsoft Office Suite and SharePoint (required)

Understanding of legal terminology, corporate governance, and contract law (required)

Competencies :

Excellent written and verbal communication skills with the ability to clearly convey legal concepts to non-legal stakeholders

Exceptional organizational skills and attention to detail with the ability to manage multiple tasks and deadlines effectively

Collaborative mindset with the ability to work effectively as part of a team

The ability to manage confidential information with integrity and discretion

Regular and predictable attendance to perform the functions and requirements of this role

Benefits, Compensation, & Workforce Diversity : Heritage offers competitive pay and bonus incentives. Benefits include choice of medical, dental, and vision plans, flexible spending or health savings accounts, employee and dependent life insurance, short and long-term disability, 401(k) savings plan with company match, and tuition reimbursement. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, sexual orientation, gender identity, age, status as a protected veteran or status as a qualified individual with a disability.

A post-offer drug screen will be required.

Heritage

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