What are the responsibilities and job description for the Accounting Associate position at Heritage Exposition Services?
The Accounting Associate supports the daily financial operations of the company through data entry, recordkeeping, and assistance with general ledger and reporting functions. This entry-level position plays a crucial role in maintaining accurate financial data and ensuring timely processing of transactions across accounts payable, receivable, and payroll systems.
The role requires attention to detail, a foundational knowledge of accounting principles, and strong organizational skills. The Accounting Associate works closely with the accounting team and other departments to support compliance, budgeting, and reporting needs.
Reports to: Chief Financial Officer (CFO)
Key Responsibilities & Duties
Primary Responsibilities
- Accurately enter financial transactions into accounting software, including invoices, receipts, and payments.
- Post journal entries to the general ledger, maintaining account accuracy.
- Process accounts receivable and accounts payable transactions, including invoice generation, payment collections, and vendor bill processing.
- Reconcile bank statements and resolve any discrepancies between financial records and bank data.
- Assist in the preparation of financial statements, including the balance sheet and income statement
- Support monthly and annual budgeting efforts by compiling financial data and reviewing variances.
Additional Responsibilities
- Assist with payroll data entry and calculations as needed.
- Maintain accurate and organized physical and digital financial records.
- Ensure compliance with accounting standards and regulatory requirements.
- Support department-wide process improvement efforts as requested by senior accounting staff.
- Perform other administrative or accounting-related tasks as assigned.
Work Environment & Physical Demands
This position is full-time and in-person, requiring regular on-site support at the office with occasional travel based on company or project needs. Extended work hours, including evenings or weekends, may be required during month-end close or special projects to ensure timely completion.
Frequent sitting, typing, and use of standard office equipment. Occasional standing, walking, bending, reaching, lifting and carrying items up to 25 lbs.
Heritage Exposition Services is a DRUG-FREE WORKPLACE and requires pre-employment drug and background screenings.
Required
- Associate’s degree in Accounting, Finance, or a related field.
- Proficiency in Microsoft Office products
- Basic knowledge of accounting principles, debits/credits, and bookkeeping practices.
- Experience using accounting software (e.g., QuickBooks and Bill.com). Experience level will set a candidate apart from his peers
- Strong attention to detail and data accuracy.
- Effective communication skills for collaborating with internal and external stakeholders.
- Ability to multitask and meet deadlines in a fast-paced environment.
Preferred
- Bachelor’s degree in Accounting, Finance, or a related field.
- 1–2 years of experience in a bookkeeping, accounting assistant, or financial admin role.
- Health Care Plan (Medical, Dental & Vision)
- Retirement Plan (401k)
- Paid Time Off (Vacation, Sick & Public Holidays)
- Training & Development
Heritage Exposition Services is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We do not discriminate based on race, color, religion, sex, national origin, age, disability, genetic information, veteran status, sexual orientation, gender identity, or any other protected status under applicable laws. All employment decisions are based on qualifications, merit, and business needs.
