Bookkeeper/Office Manager

Job Overview
We are seeking a highly organized and detail-oriented Office Manager to oversee our office operations and ensure the smooth functioning of daily activities. The ideal candidate will have a strong background in accounting and finance, with proficiency in various software. This role requires excellent communication skills, the ability to multitask, and a commitment to maintaining a productive work environment.

Responsibilities

• Manage daily office operations, including scheduling, correspondence, and administrative tasks.
• Maintain accurate financial records through general ledger accounting and double entry bookkeeping.
• Oversee accounts receivable processes, ensuring timely invoicing and payment collection.
• Prepare financial reports and assist with budget preparation by applying financial concepts and technical accounting knowledge.
• Ensure compliance with corporate accounting standards and practices.
• Collaborate with team members to improve office efficiency and workflow processes.
• Review Invoice Amount/Scope/Match to PO & Code
• Address Vendor A/P Invoice Errors
• Manage Vendor A/P info (Insurance Certs Renewals, W9, etc.)
• Enter Bills
• Enter Credit Card charges and Reconcile Statements
• Review & cut checks
• Stuff envelopes, lien waiver stamp and postage stamp
• Mail Checks/ Payables
• File and Scan invoices and checks
• Process payroll
• Builder 20 financial prep
• Assist with Tax prep
• Pickup, open and sort mail
• Process & Submit to Bank/Customer Draw Requests
• Bill Customer Change Orders & Allowance Overages
• New Employee Setup/Onboarding
• Maintain Insurance Policies
• Maintain & Procure Office supplies as needed
• Receive inbound calls to the office phone
• Receiving Office Visitors
• Email Correspondence
• Job Budget and Estimated Cost of Completion reporting
• Financial Strategizing with Owners' Proactive approaches with finances
• Financial Planning and Ratios
• Debt to Equity Ratios

Skills

• Strong understanding of general ledger accounting, debits and credits, and corporate accounting principles.
• Experience with accounts receivable management and financial reporting.
• Excellent organizational skills with attention to detail for maintaining accurate records.
• Ability to perform double entry bookkeeping effectively.
• Strong analytical skills to interpret financial data accurately.
• Effective communication skills for interacting with team members and clients.

This Office Manager position offers an exciting opportunity for individuals looking to leverage their accounting expertise in a dynamic office environment while contributing to the overall success of the organization.

Job Type: Full-time

Pay: $50,000.00 - $60,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Flexible schedule
• Paid time off
• Paid training

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: In person

Salary : $50,000 - $60,000