Assistant Project Manager - Installation Division

Job Summary:

As the Assistant Project Manager at Heritage Landscape Services, you will support the production aspects of our installation operations. Reporting directly to the Install Project Manager, you will assist in ensuring the efficient execution of installation projects, contributing to operational excellence, maximizing productivity, and delivering high-quality installations to our clients.

Responsibilities:

As the Assistant Project Manager, your duties will include but not be limited to the following:

Project Planning and Execution:

• Collaborate with the sales and estimating team to review project scopes, specifications, and timelines
• Assist in the development of detailed project plans, including resource allocation, material procurement, and subcontractor coordination
• Help coordinate and schedule installation activities to ensure smooth project execution and timely completion
• Monitor project progress, identify potential issues or delays, and assist in implementing corrective measures as necessary
• Conduct regular site visits and inspections to ensure compliance with design specifications and quality standards
• Adapt to changes in schedule on a daily basis due to unforeseen events
• Read and interpret multiple plans (Landscape, Irrigation, Civil, and Architecture)

Team Management and Leadership:

• Assist in leading and managing the installation team, providing guidance and support
• Help assign tasks and responsibilities to team members, ensuring efficient utilization of resources
• Promote a positive and collaborative team environment, contributing to a culture of excellence and continuous improvement
• Support the development and implementation of training programs to enhance the skills and knowledge of the installation team
• Aid in scheduling daily routes and approving time entries

Quality Assurance and Safety:

• Assist in ensuring that all installations meet or exceed industry standards and client expectations
• Participate in quality control inspections to identify and address any deficiencies or issues
• Support the implementation and enforcement of safety protocols and practices to maintain a safe work environment

Materials and Equipment Management:

• Collaborate with the procurement team to ensure the availability of necessary materials, plants, and equipment for installation projects
• Assist in coordination with suppliers and vendors to secure timely delivery and maintain inventory levels
• Help manage and maintain the company's equipment fleet, ensuring proper maintenance and repair
• Gain proficiency in various types of equipment operations (track machine, excavator, wheel loader, etc.)

Client Communication and Relationship Management:

• Assist in providing project updates to clients, addressing any questions or concerns
• Facilitate effective communication between the installation team and clients throughout the project lifecycle
• Foster strong relationships with clients, ensuring their satisfaction with the installation process and final results
• Understand construction protocols and clearly communicate schedules during site meetings

Budget and Cost Control:

• Support the development of project budgets, tracking expenses, and managing costs
• Assist in identifying opportunities for cost savings and efficiency improvements

Requirements:

• Minimum of 3 years of experience in the commercial landscaping industry, with a focus on installation operations and project support
• Strong knowledge of installation techniques, materials, and industry best practices
• Experience in supporting and managing teams, with strong leadership abilities
• Excellent organizational and problem-solving skills, with attention to detail and the ability to multitask
• Strong communication and interpersonal skills, with the ability to collaborate effectively with clients, team members, and subcontractors
• Knowledge of safety regulations and the ability to enforce safety protocols
• Proficiency in project management software and other relevant tools
• Valid driver's license and clean driving record
• Internal Greenius training courses completed through Install Sr. Team Leader within 6 months from Hire date
• OSHA 30 certification within 6 months of hire

• Medical, dental, vision, and supplemental insurance
• Company-paid life insurance
• 401(k) with company match
• Paid time off for holidays, vacation, and personal time
• Employee appreciation events
• Safety and skills training
• Professional Development
• The opportunity to grow!

Physical Demands:

• Work outside in various weather conditions that may be hot, cold, wet, or turbulent
• Work in environments with loud noise levels, requiring hearing protection
• Must be able to work long hours and overtime during emergencies
• Must understand and abide by all OSHA regulations, including wearing PPE
• Must be able to lift up to 50 pounds
• Must be able to stand, bend, and squat for extended periods

Schedule: 6:00am - Job completion, Monday-Thursday. NOTE: As a salaried employee, your work hours/days are structured on a completion-based schedule. This means that you are required to work until all assigned jobs for the day/week are completed, which could mean working weekend days in order to meet job completion requirements.