Assistant Controller

JOB DESCRIPTION

TITLE: Assistant Controller

DEPT: Business Office

REPORTS TO: Controller

FLSA: Non-Exempt

SALARY: $55,000 TO $70,000

POSITION SUMMARY:
This position reports to the Controller and is responsible for oversight and/or execution of various accounting and business functions
of Heritage University. The Assistant Controller works closely with Business Office and Heritage personnel to accomplish the tasks
necessary to carry out the daily operations, reconciliations, and recording of financial information. The Business Office is responsible
for Financial and Tax reporting. Accounts Payable, Accounts Receivable, Student Accounts, Credit & Collections, Invoicing, Payroll,
and other administrative and business functions of Heritage University.

This individual must be self-motivated, able to work with and without supervision, and able to communicate and work effectively
with a variety of diverse individuals in a confidential and professional manner. This individual will be required to perform accurate
and detailed work in a busy environment that may have pressures of deadlines, large workloads, and interruptions.

PRINCIPAL DUTIES AND RESPONSIBILITIES:

Sponsored Project Accounting:
• Primary backup and supervisor for Payroll Accountant and the payroll functions including but not limited to the accurate

and timely processing of each payroll cycle and all Federal and State reporting needs.
• Under the direction of the Controller, assists in preparing and coordinating information to be supplied for audits.

Maintains records in a “ready for audit” status.
• Coordinates with the Controller regarding cash flow needs and oversees reconciling of general ledger accounts as

between operations, and other funds (restricted, unrestricted) using proper fund accounting.
General Accounting:

• Utilizing Heritage’s ERP system, properly code transactions to the correct departments and accounts based upon standard

fund accounting guidelines and policies.

• Assist with month-end and annual financial reporting processes, including performing account analyses and

reconciliations and documenting the results. Engage in special projects as assigned.

• Prepare information for the annual audit and 990 tax return. Prepare other annual and periodic reports as needed.

• Responsible for preparing monthly journal entries, generation of financial schedules and roll forwards of subsidiaries to

the general ledger. This includes the monthly/annual cash flow analysis and recording of cash journal entries.
• Assist with yearend annual functions with Payroll on W-2 and/or Affordable Care Act items and other year-end reporting.
• Responsible for managing and administering the accounting and compliance for the 403(b) Retirement Plan.

Other:
• Representing Heritage University in the most positive manner with former and current students, clients, suppliers, and

the community. Interact effectively with a diverse group of faculty, staff, students, and customers. Work efficiently,
applying the operating practices and policies of the Business Office and the University.

• Uphold the Heritage University Mission Statement.
• Handle confidential and sensitive information with tact, discretion, and in compliance with FERPA regulations.

Rev 1.2025

• Perform other duties as assigned.
• Workplace-Office setting, long periods of sitting at desk, and keyboard typing, be able to lift up to 50lbs of files.
• Experience with federal, state, and local grants is desirable.
• Demonstrate ability to communicate effectively with people of diverse backgrounds and interests is essential.
  

POSITION QUALIFICATIONS:

Required:

• Bachelor’s degree or equivalent in a business discipline and 5 years of professional experience in an office or business

environment. A combination of 8 years of relevant education and professional experience can be substituted for the
degree requirement.

• Direct experience using Microsoft Excel in a business and/or educational setting. Familiarity with other MS Office suite

applications

• Demonstrated understanding of basic accounting and financial transactions

Preferred:

• Bachelor’s degree in accounting or related field. A bachelor’s degree can be substituted for the required work experience.
• Experience working with a computerized accounting system.
• Experience working in a medium or large corporation, agency, or similar office environment.
• Experience working with federal, state, local, and/or private grants/contracts.
  

KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED:

A. Knowledge: Understanding of accounting principles and concepts. Knowledge of standard business operations and
processes, including computerized financial and accounting applications.

B. Skills: Competency in spreadsheets (excel) and word processing programs. Strong background in computerized

accounting systems and computer entry. Effective business office skills including written and oral communication.
Ability to interact in a professional manner with employees, students, vendors, and other interdepartmental
personnel. Must be able to work well with others in a team environment.

C. Abilities: Individuals must be able to work independently and with minimal supervision. Must be able to read and

interpret complicated pronouncements, guidelines, and instructions. Must be able to work well with others in a
team environment. Must be able to work under pressure and meet deadlines. Must be able to communicate
effectively by phone, email, and in person. Requires use of computer and keyboard.

BENEFIT PACKAGE (benefit eligible is at least .75 FTE):

• Health Benefits – medical, vision, prescription, and dental

• No cost life insurance.
• Paid Time Off
• 21 Paid Holidays
• Matching 403(b) Contribution after a year of service.
• Tuition Waiver Programs
• Additional plans are available for purchase. This includes AFLAC and additional life & AD&D insurance.
• Many other employee engagement programs.

Review of applications will begin immediately and will continue until the position is filled.

Qualified candidates may submit application material to: HumanResources@heritage.edu or
Heritage University Office of Human Resources 3240 Fort Road Toppenish, WA 98948

Heritage University is an equal opportunity/equal access/affirmative action employer fully committed to achieving a diverse

workforce and complying with all Federal and State laws, regulations, and executive orders regarding non-discrimination and
affirmative action

Rev 1.2025