Human Resources Assistant, Hermiston School District

The Hermiston School District is seeking applicants for the position of Human Resources Assistant at the District Office. This position will be part of the District’s Human Resources Department. The district serves approximately 630 staff members and 5,300 students. Position begins immediately.

General description of the Position

Under the direct supervision of the Assistant Superintendent and the Human Resources Manager, the Human Resources Assistant will provide technical support and assistance to the day-to-day operations of the Human Resources office. Assigned responsibilities require a high level of confidentiality, accuracy, and the ability to meet strict deadlines.

Required Qualifications (include but are not limited to):

• High School Diploma or equivalent
• Ability to communicate effectively with other staff members, employees, and the public
• Excellent computer skills, including word processing and other applications. Microsoft Windows Office Suite Product knowledge (Word, Excel, Outlook) preferred
• Knowledge of efficient office procedures and practices
• Excellent written and oral communication skills
• Ability to make routine computations and tabulations with speed and accuracy using a variety of business/office equipment and software
• Maintain integrity of confidential information relating to students, staff, or district patrons
• Ability to work collaboratively as a valued team member
• Outstanding customer relation skills

Desired Qualifications

• Post-secondary coursework or degree
• Three years of experience in a clerical/receptionist position. Human Resources Department experience desired
• Experience and working knowledge of automated employee management systems (e.g. Frontline Absence Management & Time and Attendance, Unified TalentEd Records & Perform, eFinance Plus)
• Current Notary
• Bi-lingual (English & Spanish)

Job Duties (include but are not limited to):

• Act as a receptionist of the Human Resources Department
• Knowledge of working agreements and Board policy
• Maintain employee files
• Perform leave accounting functions for staff
• Track jury duty reimbursement for employees
• Audit timesheets for accuracy
• On-board new employees including paperwork and trainings
• Process Employment verifications for lenders.
• Coordinate, proctor, and oversee WorkKeys testing
• Coordinate, schedule, and track home tutoring
• Process volunteer background check forms and maintain approval/denial list
• Management of archived student records

About the District:

The Hermiston School District is the largest district in eastern Oregon, exceeding 5,600 students in grades kindergarten through 12, with the mission of serving the needs of all children with rigorous program choices, high expectations, mutual respect, and excellence. The school district includes a 9-12 senior high school, two 6-8 middle schools, currently five K-5 elementary schools, six with the addition of LVES, and a robust online learning program option for students and families.

Support for the school district has been strong from the community. In 2019 voters approved an $82.7 million building project, which includes replacement of Rocky Heights Elementary, construction of an additional elementary school (Loma Vista), and a multi-classroom annex of the high school, along with various district-wide renovations. The voters also approved a $69.9 million bond in 2008. which served to replace Armand Larive Middle School, West Park Elementary, and Sunset Elementary schools.

The District employs over 630 full time staff that includes approximately 365 teachers and over 265 classified, support, and supervisory personnel, making it one of the largest employers in the city of Hermiston. A nationally-recognized community that embraces its diversity, the district serves some 28,000 residents, where one-third of the population is Hispanic.

The school district prides itself on the academic achievement of its students, successful athletic programs, nationally-recognized club and activity organizations, and its exhaustive list of academic and elective opportunities available to students. The District’s partnership with community organizations has been central to its continued success, highlighted by support groups who have provided nearly a half a million dollars to assist students and programs through such venues as the Hermiston Sports Booster Club, Hermiston Education Foundation, Band Boosters, FFA Alumni, and the community sponsorship of the student homebuilding program, to name a few.

About the Community:

The city of Hermiston is a vibrant and growing community of approximately 18,000 residents located at the crossroads of the Pacific Northwest, situated near the intersection of I-84 and I-82, just minutes from a Columbia River port and 30 minutes from the Tri-Cities in Washington. Hermiston and the entire Umatilla County area have excellent potential for growth in commercial, industrial, agricultural, as well as residential development. Hermiston boasts over 100 acres for community use, volleyball courts, soccer fields, baseball diamonds, children's play areas, barbeque and picnic areas and more. Located within 10 minutes of downtown Hermiston, both Umatilla and Echo have challenging golf courses. The Columbia River offers tournament level fishing, as well as many water sports including swimming, wind surfing, and boating. Other fishing waters include the Umatilla River, Cold Springs Reservoir and many ponds. Nearby is Hat Rock State Park, and the Blue Mountains are within an hour drive, affording a wide variety of fishing, hunting, and camping activities. In the winter, the mountains are home to excellent snow skiing, tubing, snowmobiling, and sledding.

Salary and Benefits: The Hermiston School District offers an extremely competitive salary and benefits package which includes PERS retirement employer-paid pick-up and a comprehensive health and benefits package. A full year contract consists of 251 days (12 months), which includes 8 paid holidays and 10 paid vacation days. Salary and vacation allowance listed is based upon a full year contract and will be pro-rated based upon the employee's start date and the number of contract days that remain in the 2024-25 school year.

Application Procedures:

The applicant must supply the following items online through Applicant Tracking (formerly called Recruit & Hire) https://hermiston.tedk12.com/hire/index.aspx :

• Online Application form
• Letter of application
• Current Resume
• 2-3 Current Letters of Recommendation, desired

It is the responsibility of the applicant to ensure his/her application is complete. Only complete applications will be considered.

The Hermiston School District is an Equal Opportunity Employer